Human Resources Administrative Assistant

Essential Responsibilities . Greets customers and other visitors, ascertains the nature of their business, and refers them to the appropriate person; . Manage visitors. . Answers incoming telephone calls, provides information to callers and routes calls to appropriate personnel; . Sorts inter-office and outside mail deliveries including making mail runs to post office. . Provides administrative assistance to Human Resources and to other departments as needed; . Processes invoices for the HR Department . Works with co-workers in a safe, professional, and cooperative manner; . Maintains good attendance, flexibility in job assignments, adaptable to changing business needs. . Follow all safety rules and regulations. Maintain Mack's standard of housekeeping. . Maintain training matrix, files & documentation. Coordinate completion with Supervisors/Managers for filing. . Works with co-workers on fundraiser events and projects. . Maintain Birthday cards, order and process invoices. . Order lunches/any other preparations for meetings. . Maintain coffee and other front office/HR supplies. . Conducts orientation & training on HR04. . Maintains data and updates the boards for the morning production meetings. . Assists with new hire approvals and hiring process. . Other duties as assigned. Job Qualifications/License/Education/Required Experience . High School Diploma, GED, High School Equivalency Certificate, Vocational/Technical Training, Professional Certifications, Military Service, Skills Based Requirements or Relevant Work Experience . Possess excellent communication, verbal and written skills. . Self starter with the ability to deal with many interruptions, multi task & prioritize assignments. . Possess skills to create formulas and merge spreadsheets in Excel. . Ability to create videos & Powerpoint presentations w/voiceover. PDF conversions. . Ability to create fillable forms in Word and Excel, create newsletters and other communications. . Previous HR/training/payroll experience. • Computer skills test may be administered. Unusual Working Conditions/ Work Environment . Moderate to low noise thresholds (office environment) Unusual Physical Requirements . The employee must occasionally lift and/or move up to 25 pounds Disclaimer The above statements are intended to describe the general nature and level of work being performed by the people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.