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Assistant - HRIS/Records
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Utah Valley University
Orem, UT (In Person)
Full-Time
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Job Description
Join Utah Valley University as a File Room Specialist and play a vital role in ensuring the integrity, accuracy, and accessibility of employee records that support the institution's people and mission. In this detail-driven role, you will help create and maintain both electronic and physical personnel files, support compliance with state and institutional requirements, and serve as a key quality checkpoint for human resources processes. Your work will directly contribute to a well-organized system that enables employees and leadership to operate efficiently and confidently. This position offers a strong opportunity to develop and apply organizational, data management, and records compliance skills in a collaborative higher education environment. You will gain experience with HR systems, document review, and records retention standards while providing essential support through data entry, file management, and response to records requests. Ideal for individuals who value accuracy, reliability, and behind-the-scenes impact, this role provides meaningful exposure to HR operations and the chance to contribute to a professional, service-oriented team. Creates electronic/paper files for all employees hired by the Institution. Maintains electronic/paper files (scan, file, and document: confidential information, salary history, benefits, performance evaluations, etc.). Collects and stores all paperwork for terminated employees. Reports all new hires to the Utah New Hire Registry. Prepares and sends employment files to Utah State Archives in accordance with the Utah State General Records Retention Schedule. Researches employment files to provide information for internal People and Culture use. Provides information to employees concerning their own employee file. High School Diploma or GED required and 1 year of related experience. Knowledge in office methods and techniques, e.g., filing systems, etc. Skills in computers and computer applications, including detailed data entry, document imaging, spreadsheets, and word processing. Ability to perform a variety of clerical duties with minimal supervision. Ability to communicate effectively and follow oral and written procedures and instructions. Ability to pay attention to detail and recognize potential issues. Ability to bend down and stand up repeatedly with or without reasonable accommodation. Ability to handle sensitive information in a professional and confidential manner. Ability to explain and/or train employees on computer applications and non-computer-related processes.