Position Summary The Administrative Manager & Human Resources Coordinator serves as the central administrative resource for Intuitus Corp., coordinating office operations, human resources administration, executive support, records management, and internal business processes. Working approximately 20 hours per week, this position ensures the organization operates efficiently while supporting the Chief Executive Officer (CEO), Chief Financial Officer (CFO), employees, consultants, and clients. This position is responsible for coordinating day-to-day administrative activities, supporting the employee lifecycle from recruiting through offboarding, maintaining company records, assisting with financial administration, and ensuring smooth internal operations. The role requires exceptional organization, initiative, sound judgment, and the ability to manage multiple priorities while maintaining strict confidentiality.

Reports To:

Chief Executive Officer (CEO) and Chief Financial Officer (CFO)

Employment Status:

Part-Time (Approximately 20 Hours per Week)

Schedule:

Flexible schedule to meet business needs. Typical work schedule averages approximately 20 hours per week, with occasional additional hours required to support recruiting activities, company meetings, onboarding, or special projects.

Location:

Gig Harbor, WA or Port Orchard, WA area. Work is performed in Port Orchard, WA Scope of Responsibility The Administrative Manager & Human Resources Coordinator independently manages the company's day-to-day administrative and HR coordination functions while collaborating closely with executive leadership. Strategic decisions regarding finance, personnel, compensation, employment actions, and organizational direction remain the responsibility of the CEO and CFO. Primary Responsibilities Because this is a part-time position, priorities focus on maintaining efficient business operations by coordinating the following functions as may be assigned:

• Executive Administration (Approximately 20%) Support the CEO and CFO with administrative needs. Coordinate calendars, meetings, travel, and executive correspondence. Assist with executive projects and organizational initiatives.
• Office Administration & Business Operations (Approximately 35%) Coordinate daily office operations. Manage office supplies, vendors, facilities, and administrative systems. Maintain company files, templates, policies, and documentation. Coordinate meetings, client visits, and office logistics. Recommend administrative process improvements.
• Human Resources Coordination (Approximately 30%) o Coordinate the administrative aspects of the employee lifecycle, including: Ø Personnel record administration. Ø HRIS maintenance. Ø Employment documentation and compliance. Ø Employee policy administration.
• Records & Project Administration (Approximately 10%) Maintain corporate and project records. Support proposal preparation. Coordinate project documentation. Maintain document retention systems. Other Duties (Approximately 5%) Support special projects. Assist Team with administrative needs. Perform additional duties assigned by executive leadership. Qualifications
• Education Associate's or Bachelor's degree in Business Administration, Human Resources, Management, or a related field preferred. Equivalent work experience may be substituted.
• Experience Three to five years of progressively responsible administrative experience. Experience supporting executive leadership. Experience with human resources administration. Experience in a professional services, technology, cybersecurity, or consulting environment preferred. Experience working independently in a small business environment highly desirable. Knowledge, Skills & Abilities
• The successful candidate demonstrates: Excellent organizational and multitasking skills.

Ability to prioritize work independently. Strong written and verbal communication. Professional judgment and initiative. High ethical standards and confidentiality. Excellent customer service and interpersonal skills. Ability to shift priorities as organizational needs evolve. Strong attention to detail. Ability to coordinate multiple business functions within limited weekly hours. Commitment to operational excellence and continuous improvement.

• Technical Skills Microsoft Office 365 Microsoft Teams, Zoom, and other prominent communication media Adobe Acrobat SharePoint or cloud document management Electronic onboarding and collaboration platforms
• Core Competencies Integrity Professionalism Confidentiality Accountability Service Excellence Initiative Organization Collaboration Human Resources Administration Operational Coordination Process Improvement Customer Focus
• Working Conditions Part-time position averaging approximately 20 hours per week.

Flexible work schedule coordinated with executive leadership. Hybrid or office-based work environment. Occasional attendance at company meetings, normally virtually Ability to use standard office equipment and occasionally lift materials weighing up to 25 pounds. Position Statement Intuitus Corp. is a proud Veteran-Owned Washington State Corporation, headquartered in Port Orchard, WA. Founded on March 15, 2004, and strategically rebranded on March 18, 2020, Intuitus has emerged as a leader in cybersecurity systems integration—fusing innovation with operational precision. At the forefront of military-grade and tested digital defense, we deploy next-generation, AI-powered cybersecurity tools and services—resilient, adaptive, and future-ready—engineered to meet the rapidly evolving demands of an increasingly complex and sophisticated threat landscape. As a trusted Managed Security Services Provider (MSSP), Intuitus delivers end-to-end cybersecurity solutions and strategic consulting to global clients operating in high-stakes environments. Our globally distributed, agile cybersecurity team is composed of elite professionals whose battle-tested expertise and extensive certifications align with the most demanding operational standards and compliance frameworks. With decades of experience spanning both public and private critical infrastructure sectors, Intuitus brings mission-driven insight to every engagement. We have a proven track record supporting a wide range of critical infrastructure sectors including Emergency Services, Energy, Financial Services, Law Enforcement, Legal, Healthcare, Defense, Construction, Manufacturing, Aerospace, and Communications, ensuring our clients stay resilient, secure, and future-ready in an increasingly volatile cyber landscape. At Intuitus Corp., every employee contributes to delivering innovative solutions that strengthen cybersecurity, governance, risk management, compliance, systems engineering, digital transformation, and emerging technologies for government and commercial clients. The Administrative Manager & Human Resources Coordinator plays a critical role in supporting the company's continued growth by coordinating administrative operations, human resources, executive support, and internal business processes. Through effective organization, professionalism, and operational excellence, this position enables executive leadership and technical staff to remain focused on delivering exceptional client service while fostering an efficient, collaborative, and high-performing workplace.

Pay:

$23.00 - $28.00 per hour

Benefits:

Flexible schedule

Work Location:

In person