Job Summary We are seeking a dynamic and highly organized Medical Spa Office Manager to lead our clinic operations with enthusiasm and precision. This pivotal role involves overseeing daily administrative functions, managing healthcare staff, ensuring compliance with health regulations, and delivering exceptional patient service. The ideal candidate will possess a strong background in medical office management, team supervision, and healthcare practice operations. Your energetic leadership will foster a positive environment that promotes efficiency, compliance, and outstanding patient care. This paid position offers an exciting opportunity to influence the success of a thriving medical spa while utilizing your expertise in healthcare management. Responsibilities Oversee all administrative functions within the medical spa, including patient scheduling, billing, and records management using EMR/EHR systems. Supervise healthcare staff, including receptionists, medical assistants, nurses, and other team members, ensuring high standards of customer service and clinical support. Manage fiscal responsibilities such as budgeting, financial management, medical billing, and practice profitability to ensure sustainable operations. Ensure compliance with HIPAA regulations, health regulation policies, JCAHO standards, and other relevant healthcare laws to maintain a safe and legal practice environment. Coordinate human resources activities including hiring, training, performance evaluations, and staff development to foster a motivated team. Maintain accurate medical records and oversee electronic health records (EHR) management to guarantee data integrity and confidentiality. Monitor clinic operations for efficiency improvements and implement best practices in healthcare practice management. Requirements Proven experience in office management or healthcare practice administration with familiarity in managing teams within a clinical setting. Strong knowledge of healthcare regulation policies such as

HIPAA, JCAHO

standards, and managed care protocols. Excellent managerial communication skills paired with customer service expertise to support both staff and patients effectively. Demonstrated ability in fiscal management including budgeting, financial oversight, and medical billing processes. Background in nursing or acute care experience is highly desirable; familiarity with medical terminology and medical records management is essential. Competence in Microsoft Office applications for reporting and administrative tasks; understanding of health regulation policy is required. Experience supervising healthcare staff within a busy practice environment; knowledge of office management principles applicable to healthcare settings is necessary. Join us as we deliver exceptional patient experiences through energetic leadership and meticulous operational oversight! This role offers an engaging environment where your expertise can truly make a difference—empowering our team to excel while providing top-tier aesthetic and wellness services.

Pay:

$28.00 - $34.00 per hour Expected hours: 32.0 - 40.0 per week

Benefits:

Employee discount Health insurance Paid time off Application Question(s):

Applicant Pre-Screening Video Introduction:

We kindly request that you submit a video explaining why you would be an excellent candidate for this position as part of our screening process. Please email to heather@theaestheticfirm.com. Thank you!

Work Location:

In person