A Document Control or Management Specialist manages written and electronic documents for an office or company. Develops or maintains systems for keeping track of documents, including labeling, retrieving, distributing, recovering and destroying documents as needed.
The Records Management Clerk is responsible for organizing, maintaining, safeguarding, and retrieving organizational records in both physical and digital formats. This role ensures that records are accurate, complete, compliant with internal policies and external regulations, and accessible to authorized personnel.
Key Responsibilities:
File, scan, index, and categorize documents according to standard record management practices. Maintain physical and electronic filing systems. Ensure timely retrieval of records. Perform routine audits of records. Enter records data into document management systems. Update logs, inventories, and retention schedules. Prepare and organize new files and archival materials. Maintain training records and certification tracking logs in appropriate systems. Order, track and update required federal and state labor law postings and renewals. Follow policies and regulations for handling, retention, and destruction of records. Support implementation of retention schedules. Prepare records for secure destruction. Maintain confidentiality of sensitive information. Monitor access to files to ensure authorization. Safeguard files from loss, damage, or unauthorized access. Respond to record requests within 24 hours unless they are marked as urgent for legal purposes. Assist with audits and compliance reviews. Coordinate with other departments as needed. Perform other related duties as assigned.
Qualifications:
Required:
High school diploma or GED. 2+ year office administration or records experience. Proficiency with Microsoft Office and Teams File Management. Experience with laptop computers, equipment and various applications as are typical in a business environment.
Preferred:
Experience with Electronic Document Management Systems. Experience with HR or compliance documentation preferred. Knowledge of retention laws.
Key Competencies:
Organization and accuracy Confidentiality Time management Customer service Problem-solving Strong written and verbal communication skills
Work Environment:
Office or hybrid environment. May require lifting up to 25-30 lbs. Frequent standing, sitting, scanning, and filing. Regular use of hands, fingers, arms for keyboard usage and filing. Vision requirements, ability to sit for extended periods of time in front of monitor screens and laptop. Ability to travel occasionally between branch offices and record storage facility. Apply Today! Join an organization that values innovation, integrity, and service excellence. Submit your application and take the next step in your career with Inland Respite, Inc.
Equal Employment Opportunity Statement:
Inland Respite Inc. is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic in accordance with applicable federal, state, and local laws
