A Document Control or Management Specialist manages written and electronic documents for an office or company. Develops or maintains systems for keeping track of documents, including labeling, retrieving, distributing, recovering and destroying documents as needed.
APD - Records Management Specialist City of Atlanta, GA - 3.6 Atlanta, GA Job Details Full-time $51,035.56 a year 15 hours ago Qualifications Optimizing workflow processes Records disposition policies Correspondence management Regulatory compliance evaluation Process audits Data Retention (Data management) IT quality control Process improvement Scanning Release of information request management Mid-level IT compliance audits Personnel records management Data integrity and documentation System testing Compliance documentation Project management software Document imaging Training Physical document handling File organization Full Job Description Position open until 8/22/2026
Salary:
$51,035.56 annually General Description and Classification Standards Assigned to the Atlanta Police Department Code Enforcement Unit. Manages documents while also ensuring their accuracy, quality and integrity. The specialist helps the City of Atlanta adhere to policies and practices regarding the creation, maintenance, and the disposal of records in accordance to State of Georgia Laws and Regulations. Supervision Received Direction received is very general and focuses on end results and is typically collaborative in nature. Essential Duties and Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. Stores, manages and tracks City of Atlanta documents. Scans images, organizes and maintains documents, adhering to the City of Atlanta's document lifecycle procedures. Reviews and/or approves various reports, forms and requests, files and records including citations, offence reports, complaint forms, training, payroll, and personnel documents, etc. Archives inactive records in accordance with the records retention schedule. Ensures documents submitted to Document Control meet the processing guidelines. Places documents into the Enterprise Project Management System (EPMS) and PMWeb Document Management file. Ensures all records scanned are imaged adhering to the process of routing project related correspondence/documents through PMWeb project management software for final approved documentation to be submitted. Reviews and/or approves various reports, forms and requests, files and records including citations, offence reports, complaint forms, training, payroll, and personnel documents, etc. Controls the retrieval of documents. Receives and processes Requests for Information, or RFIs, from employees, the public, and other stakeholders and maintains the requests via electronic tracking logs. Periodically trains employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery. Assists with file migrations, software testing, software updates, and compliance audits. Performs administrative tasks as needed. Selects processes that will facilitate increased productivity and job performance. Establishes work methods, timetables, performance standards, etc. May perform other duties as assigned. The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.
