A Document Control or Management Specialist manages written and electronic documents for an office or company. Develops or maintains systems for keeping track of documents, including labeling, retrieving, distributing, recovering and destroying documents as needed.
We are seeking a detail-oriented and organized contractor to support quality records and documentation activities within a vaccine research and development environment. This role will primarily focus on the management of physical and electronic documentation, records administration, scanning activities, and records room support. The individual will also assist with departmental projects and initiatives as needed. This is an on-site position with limited flexibility for occasional remote work based on business needs.
Key Responsibilities:
Support the administration, issuance, retrieval, and archival of quality-related records and documentation. Maintain and organize physical records within the records room. Perform document scanning, indexing, filing, and data entry activities. Assist with inventory management of documentation and archived records. Support requests from internal customers regarding documentation and record retrieval. Ensure records are maintained in accordance with established quality and compliance procedures. Assist with both physical and electronic document management processes. Participate in documentation improvement initiatives and departmental projects. Maintain accurate records and ensure attention to detail when processing documentation. Collaborate with team members to support training compliance and quality records activities as required.
Required Qualifications:
High school diploma or equivalent required; associate or bachelor's degree preferred. Strong organizational and administrative skills. Excellent attention to detail and accuracy. Strong verbal and written communication skills. Ability to manage multiple tasks and priorities. Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Ability to work independently while also contributing effectively within a team environment. Customer-service mindset with a professional approach to stakeholder interactions.
Preferred Qualifications:
Experience with records management, document control, administrative support, or compliance-related activities. Experience working in a regulated environment such as pharmaceutical, biotechnology, healthcare, manufacturing, or quality assurance. Familiarity with document scanning and electronic filing systems. Understanding of documentation and recordkeeping best practices.
Desired Skills & Attributes:
Highly organized and dependable. Detail-oriented with a strong focus on quality and accuracy. Professional and well-spoken. Strong interpersonal and communication skills. Ability to see both the big picture and the finer details. Quick learner with a positive attitude. Demonstrated ability to follow procedures and maintain confidentiality.
Physical Requirements:
Ability to sit, stand, and walk for extended periods throughout the workday. Ability to handle, move, and organize physical records and documentation. Ability to lift and carry boxes or documents weighing up to approximately 20 pounds. Comfortable working in a records room environment and operating document scanning equipment.
Work Environment:
Primarily on-site role. Training will be provided for records management processes and document scanning equipment. Collaborative team environment supporting quality, compliance, and scientific documentation needs.
Pay:
$25.00 - $26.00 per hour
Benefits:
401(k) matching Application Question(s): Kindly share 2-3 time slots when you would be available for a phone call to discuss the role in more detail. Ability to
