A Document Control or Management Specialist manages written and electronic documents for an office or company. Develops or maintains systems for keeping track of documents, including labeling, retrieving, distributing, recovering and destroying documents as needed.
Document Control Specialist at Clayton Services Document Control Specialist at Clayton Services in Spring, Texas Posted in 2 days ago.
Type:
full-time
Job Description:
Clayton Services is searching for a Document Control Specialist to join a thriving company in the North Houston area. The Document Control Specialist will support customer order processing, documentation management, purchasing activities, and cross-functional operations by ensuring accurate records, timely communication, and organized documentation throughout the order lifecycle.
Job Type:
Temp-to-Hire Pay Rate:
$20.00-$25.00/hour
Benefits:
Excellent benefits available after the completion of the temporary period, including medical, dental, vision, 401(k), PTO, and more.
Document Control Specialist Responsibilities:
Coordinate documentation throughout the order lifecycle, from order entry through production and shipment. Review customer orders to verify pricing, specifications, and documentation requirements. Create, maintain, and organize job files, project documentation, and internal records to ensure accuracy and accessibility. Prepare, assemble, submit, and track customer documentation packages while ensuring compliance with customer requirements. Track and maintain vendor documentation, technical drawings, parts lists, and production records for completeness and accuracy. Prepare Installation, Operation, and Maintenance (IOM) manuals and other required closeout documentation for customer delivery. Communicate shipment notifications and respond to customer requests for documentation and order-related information. Maintain equipment logs, reporting schedules, and documentation databases to ensure records remain current. Support purchasing activities by issuing purchase orders and reviewing material requirements. Collaborate with cross-functional teams to support customer orders, documentation needs, and project timelines. Identify opportunities to improve documentation processes, templates, and filing systems. Perform other duties as assigned.
Document Control Specialist Skills and Abilities:
Strong written and verbal communication skills with the ability to interact professionally across departments and with customers Exceptional attention to detail and accuracy when handling technical and order-related documentation Highly organized with the ability to manage multiple projects, files, and deadlines simultaneously Comfortable working in fast-paced, deadline-driven environments Demonstrates sound judgment, discretion, and confidentiality when handling sensitive information Ability to identify inconsistencies, troubleshoot documentation issues, and recommend solutions Capable of working independently while also collaborating effectively with cross-functional teams Proficient in Microsoft Office and common document management tools Adaptable and receptive to process improvements and system changes
Document Control Specialist Education and Experience:
High school diploma or equivalent preferred Previous document control, administrative, or operations support experience is required Document Control Specialist - Immediate need. Apply today!
