A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
Overview We are seeking a highly organized and detail-oriented Litigation Paralegal to support our personal injury department. As a key member of the team, you will work directly with our lead attorney to manage active litigation cases, assist clients through complex legal processes, and ensure every step of the case moves forward efficiently. Your ability to stay organized, meet deadlines, and take ownership of your role will play a vital part in delivering justice for those we represent. What you'll do:
Case Management:
Manage and prioritize an active caseload of approximately 60-70 personal injury cases, ensuring no detail is missed from complaint filing through settlement or trial. Stay on top of every deadline and use your organizational skills to drive each case forward with confidence.
Litigation Intake Support:
Conduct litigation intake with Spanish-speaking clients, reviewing the litigation process, attorney fees, case expenses, and expected timelines. Ensure clients understand and sign all necessary documentation before proceeding.
Drafting & Filing:
Draft complaints and legal documents tailored to each case type (e.g., minors, multiple plaintiffs, premises liability, auto accidents). Coordinate timely e-filing and physical filing of all pleadings, discovery, and motions, ensuring accurate service of process.
Discovery Management:
Monitor and manage discovery timelines, ensuring both our discovery responses and opposing counsel's deadlines are met. Track discovery from initiation through completion, coordinating document production, issuing subpoenas, and reviewing responses.
Deposition Coordination:
Schedule depositions of defendants, experts, and treating physicians. Ensure all logistics are handled and materials are prepped, keeping the attorney fully informed and supported.
Trial & Mediation Support:
Prepare for mediation and trial by gathering case files, organizing exhibits, drafting witness summaries, and ensuring all materials needed by the attorney are ready and organized for both mediation and courtroom proceedings. Assist in preparing for settlement discussions or alternative dispute resolution as needed.
Workflow Oversight:
Maintain accountability for tracking service of complaints, filing deadlines, and post-answer review. Stay proactive in ensuring all necessary actions are completed on time, including alerting the attorney to key issues from the defendant's answer and managing follow-ups with clients and third parties.
Client Support:
Provide empathetic, non-legal support to clients throughout their case, helping them navigate the process, addressing concerns, and ensuring a positive experience even during stressful situations.
Billing & Expenses:
Track billable hours and case-related expenses as needed to support accurate client billing and firm reporting. What we're looking for:
Spanish Fluency:
Must be bilingual in Spanish and English, with strong verbal and written communication skills in both languages to effectively serve our client base.
Experience:
Minimum of 1-3 years in personal injury litigation or defense work, with hands-on experience supporting attorneys through all phases of litigation.
Drafting & Filing Proficiency:
Able to independently draft complaints, pleadings, motions, and discovery. Familiar with court filing procedures, both physical and electronic.
Organizational Strength:
Detail-oriented and highly organized, able to manage 60-70 litigation cases at a time, keeping everything on track from case intake through resolution.
Initiative & Independence:
Confident working autonomously, taking ownership of tasks like coordinating service, managing deadlines, and preparing attorneys for mediation or depositions.
Client-Focused Communication:
Empathetic communicator who can clearly explain legal processes, manage client expectations, and maintain regular updates without overcomplicating issues.
Team Culture Fit:
A dependable team player who thrives in a trust-based environment with clear expectations and values accountability and consistent performance. You take ownership of your responsibilities while contributing to a supportive and collaborative team dynamic.
Adaptable & Growth-Oriented:
Willing to learn and grow into higher responsibility, including case review with pre-lit teams and eventually taking on more decision-making as needed.
Commitment & Reliability:
Brings steadiness and follow-through, with the maturity to see cases through from start to finish and grow with the team long-term. Assist attorneys with all phases of civil and commercial litigation, including case preparation, discovery, and trial support Conduct comprehensive legal research using LexisNexis, Westlaw, and other legal research tools to gather relevant case law, statutes, and regulations Manage and organize case files using document management systems such as iManage and PCLaw, ensuring accuracy and confidentiality Draft and review legal documents including pleadings, motions, discovery requests, and correspondence with clients and opposing counsel Coordinate depositions, interviews, and meetings with clients, witnesses, experts, and vendors to facilitate case development Monitor deadlines and court filings to ensure compliance with procedural laws across jurisdictions Support project management efforts by tracking case progress, maintaining calendars, and preparing status reports Requirements Proven paralegal experience supporting litigation cases in a law office setting Strong knowledge of procedural law, civil litigation processes, and document review procedures Familiarity with legal research platforms such as LexisNexis and Westlaw Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document processing tools Experience with legal case management software including iManage and PCLaw is highly desirable Excellent organizational skills with the ability to handle multiple priorities efficiently Exceptional written and verbal communication skills for client interaction and internal collaboration Ability to handle confidential information with discretion and professionalism Knowledge of various practice areas such as estate planning, environmental law, family law, personal injury law, workers' compensation law, landlord-tenant law, securities law, tribal law & regulations, patent law, UCC law (Uniform Commercial Code), immigration law, land use law, general & commercial litigation Join us if you are passionate about supporting litigation efforts through meticulous research, effective document management, and proactive communication. Your expertise will be instrumental in delivering outstanding legal support that advances our clients' interests.
