Job Title:

Legal Assistant Department:

Prosecuting Attorney's Office Reports To:

Prosecuting Attorney FLSA Status:

Nonexempt Principal Function:

The Legal Assistant is responsible for providing case-management and administrative support for the Prosecuting Attorney's Office, including maintaining cases, preparing court filings, coordinating case activities, and assisting the public

Essential Duties and Responsibilities:

Duties include, but are not limited to: 1. Answers the telephone and responds to inquiries from callers, directs calls to the appropriate person or department, and takes messages, as needed. 2. Greets the public at the window and assists individuals by directing them to the appropriate person or department. 3. Enters new criminal cases and maintains these cases to include scheduling hearing dates on the Chief Deputy Prosecuting Attorney's calendar. 4. Processes juvenile charges and infraction deferrals. 5. Oversees infraction case management. 6. Retrieves documents from the law enforcement system and enters the documents into the Prosecutor Case Management Software System (PCMS). 7. Builds the new case documents and electronically files the case documents through the electronic filing system. 8. Prepares and sends subpoenas for jury trials and prepares the jury trial notebooks. 9. Electronically files violations of probation and home detention, as needed. 10. Prepares and electronically files motions, as needed. 11. Builds and maintains all criminal cases in the Superior Court and Circuit Court primarily for the Chief Deputy Prosecuting Attorney, but also for the Prosecuting Attorney, as needed to include: entering and building cases; performing discoveries; issuing subpoenas; scheduling appointments; scheduling and arranging depositions; scanning; prepping for trials and fielding phone calls regarding cases. 12. Closes cases by retrieving the plea and judgments and entering them according to the disposition order by the court into Prosecutor Case Management Software System (PCMS). 13.

Completes administrative duties to include:

attending meetings, reviewing statistics and reports, completing various reports, answering inquiries etc., as needed. 14. Maintains effective communications with the Prosecuting Attorney.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the organization. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Education and/or

Experience:

High school diploma or general education degree (GED); and one-year related experience and/or training; or equivalent combination of education and experience. Previous clerical or administrative experience is required. Previous experience working in a Prosecuting Attorney's Office is desired.

Other Skills and Abilities:

The following skills and abilities are either required or desired.

• Computer software skills required include: Microsoft Outlook, Word, Excel, PowerPoint and the Prosecutor Case Management Software System (PCMS).
• A working knowledge of procedures, methods, and policies of the Court program area is required.
• A working knowledge of the legal process of the Indiana Rules of Court and legal terminology is required.
• The ability to understand and comply with the retention schedules outlined in the Indiana Rules of Court is required.
• A basic understanding of general accounting principles and practices and report writing, while paying close attention to detail is required.
• The ability to maintain confidentiality of Court proceedings is required.
• The ability to effectively communicate on a one-on-one basis with the public is required.
• The ability to work with other County offices internally and externally to resolve citizen issues is required.
• The ability to attend meetings and seminars as requested is required.
• The ability to operate a computer, printer, copy machine, scanner, fax machine, and other office equipment is desired.
• The ability to speak, read and write in English is required.

Spanish is desired.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required sit; use hands to finger, handle or feel, and reach with hands or arms; and talk or hear. The employee is frequently required to stand; or walk. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl, and taste or smell. The employee must frequently lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee occasionally is exposed to working near moving mechanical parts and the risk of electrical shock when working with office equipment and outdoor weather conditions. The noise level in the work environment is usually quiet to moderate. While the offices of Adams County are usually open from 8:00 a.m. to 4:00 p.m., Monday through Friday, this position may require work beyond these hours and on the weekends. It also may require the ability to drive a County vehicle. Thus, a valid driver's license is required.

Pay:

$19.32 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person