A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
Job Overview We are seeking a dynamic and highly organized Legal Assistant/Secretary to join our legal team. This role is vital in supporting attorneys and staff by managing administrative tasks, coordinating schedules, and ensuring smooth office operations. The ideal candidate will possess excellent communication skills, technical proficiency, and a proactive attitude to help streamline legal processes and enhance client service. This paid position offers an exciting opportunity to develop your administrative expertise within a professional legal environment. Duties Manage and maintain attorney calendars, scheduling appointments, court dates, and meetings with precision and efficiency Prepare, proofread, and organize legal documents, correspondence, reports, and filings with attention to detail Handle incoming calls using multi-line phone systems; direct inquiries professionally while providing exceptional customer support Maintain accurate records through data entry, filing systems, and document management using office management software and Google Workspace tools Assist with billing, bookkeeping, and financial recordkeeping utilizing QuickBooks or similar accounting software Coordinate client communications, schedule appointments, and facilitate effective front desk operations including greeting visitors and managing office flow Support office management tasks such as ordering supplies, maintaining office equipment, and ensuring compliance with organizational policies Qualifications Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, spreadsheets, and productivity software Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Exceptional phone etiquette with experience managing multi-line phone systems and providing superior customer service Familiarity with legal procedures or experience as a legal secretary is advantageous but not required Demonstrated data entry accuracy, proofreading skills, and attention to detail in document preparation Ability to manage calendar schedules effectively while prioritizing urgent tasks and deadlines Experience with office management tasks such as filing systems, record keeping, and general administrative support Knowledge of QuickBooks for bookkeeping purposes is advantageous, but not mandatory Join our team to bring energy and professionalism to our busy legal office! We value proactive individuals who thrive on organization, excel at communication, and are eager to support our attorneys in delivering outstanding service. This role offers the chance to grow your administrative career while contributing to a collaborative and supportive work environment.
