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RH
Robert Half
Paralegal
Career Insights for Paralegal / Legal Assistant
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Based on New Jersey data
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What they do
A Paralegal or Legal Assistant assists attorneys and law offices with a variety of tasks ranging from administrative support to legal research and writing. Maintains and organizes files or file databases. Conducts legal or other background research, assists with preparation for trials or hearings, and drafts documents to be filed. Uses software for electronic discovery of materials such as email for a trial. May specialize in a particular area of the law such as corporate or criminal law, family law or real estate law.
$68,206 / year median in New Jersey
+3% projected growth
Job Description
Description We are looking for a detail-oriented Paralegal to support commercial real estate transactions in Princeton, New Jersey. This permanent position partners closely with investment and closing teams to keep acquisitions moving efficiently from initial deal terms through final closing. The role is well suited for someone who thrives in a deadline-driven environment, manages multiple priorities with care, and brings strong judgment when handling legal and transaction documents.
Responsibilities:
- Partner with acquisition and closing stakeholders to facilitate the purchase of occupied commercial properties and keep each transaction on track.
- Guide files through each stage of the deal cycle, from preliminary intent documentation to final closing, while monitoring milestones and outstanding items.
- Handle several active real estate matters at once in a high-volume setting and adjust priorities as deadlines shift.
- Organize due diligence efforts by working with outside vendors, tracking required reports, and following up on outstanding deliverables.
- Prepare, review, and assemble closing-related materials, ensuring legal and transactional documents are complete, accurate, and properly executed.
- Examine environmental documentation, identify potential concerns, and raise issues to the appropriate parties for further review.
- Create signature packages requiring notarization and coordinate the timely distribution of closing, financing, and legal documents.
- Support settlement and funding activities by helping finalize closing statements and confirming delivery of required funds and materials.
- Review insurance documentation, assist with policy updates or certificates, and maintain complete electronic files through post-closing follow-up. Requirements
- Bachelor's degree with at least 1 year of relevant experience in commercial real estate or paralegal work.
- Background in commercial real estate title or escrow matters is preferred.
- New Jersey Notary License is preferred.
- Ability to work onsite in Princeton, New Jersey, four days per week.
- Strong written and verbal communication skills with the ability to interact professionally across teams and external partners.
- Excellent organizational skills and the ability to manage competing priorities in a fast-paced environment.
- Proficiency with Microsoft Office and the ability to learn new tools and systems quickly.
- High level of discretion, sound judgment, and a proactive, team-oriented approach to work.