Legal Administrative Assistant

Legal Administrative Assistant Westfall Law PLLC Syracuse, NY Job Details Full-time $17 - $23 an hour 11 hours ago Benefits Free parking Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Professional development assistance Opportunities for advancement Flexible schedule Paid sick time Qualifications Google Workspace Teamwork Customer relationship building Interpersonal skills English Client relationship development Administrative experience Bachelor's degree Task prioritization Law office Clerical experience Productivity software

Full Job Description About Us:

We are looking for a motivated individual to join our vibrant and creative law firm, where legal expertise meets a dynamic, collaborative, and innovative team environment. While we handle serious matters such as real estate, estate planning, environmental law, family law, small business matters, and complex civil litigation, we're equally passionate about fostering a fun and open atmosphere that makes our workplace stand out. We take pride in providing proactive, preventive legal services that help our clients avoid costly issues before they arise - and when problems do emerge, we tackle them with strategic, multifaceted solutions. Integrity, collaboration, and clear communication are at the core of everything we do.

Position Overview:

As our Legal Administrative Assistant , you will not just be the front desk receptionist—you'll be a key player on a dynamic, forward-thinking team, playing an essential role in serving our clients while also helping to improve the efficiency of the entire firm. In this in-person role , you will have the opportunity to work closely with our attorneys and paralegals, handling a variety of administrative tasks across different practice areas with room for learning and growth. Whether you are new to a legal career or have prior experience, this is the perfect position to get mentorship, develop new skills, and contribute to our success in a way that goes beyond the typical administrative duties.

Key Responsibilities:

Be the welcoming face of the firm, greeting clients and visitors Collaborate with our attorneys and team to manage intake calls, emails, and client relationships, ensuring seamless communication and scheduling for consultations and meetings Coordinate and facilitate communication between clients, attorneys, and external parties, helping to keep things moving smoothly Organize incoming correspondence for attorney review and action Manage administrative tasks such as scanning, filing, and mailing important documents Support the office's operations , including ordering supplies, coordinating with third parties for building maintenance, and assisting with other daily office activities Learn and grow by gaining hands-on exposure to various legal processes and procedures, with mentorship from our experienced team

Required Skills and Abilities:

Exceptional communication skills , both verbal and written A natural ability to build strong relationships, demonstrating outstanding customer service and interpersonal skills Highly organized , with an eye for detail and the ability to prioritize tasks effectively A knack for thinking critically in a fast-paced environment Proven ability to meet deadlines and manage time effectively, even when things get busy Proven ability to multitask and manage multiple ongoing projects simultaneously Commitment to maintaining confidentiality and exercising sound judgment at all times Proficient in

Microsoft Office Suite and Google Suite Education and Experience:

Bachelor's degree, Associate's degree, or Paralegal Certificate (from an accredited institution—not online). Prior administrative experience and/or experience working in a law firm is a plus, but not required. If you're ready to jump into a collaborative, creative, and exciting environment where your role will evolve in meaningful ways, please submit an updated resume and explain why you are interested in this position

Perks:

Free parking in a newly renovated office in Franklin Square / Inner Harbor In-person work environment in a creative, vibrant office Dog friendly if you have a well-behaved furry friend you would like to occasionally accompany you to work Massage chair, spin bike, and treadmill in office We look forward to hearing from you!

Job Type:

Full-time Pay:

$17.00 - $23.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Free parking Health insurance Opportunities for advancement Paid sick time Paid time off Professional development assistance Vision insurance

Education:

Bachelor's (Preferred)

Language:

English (Required)

Location:

Syracuse, NY 13204 (Preferred) Ability to

Commute:

Syracuse, NY 13204 (Required) Ability to

Relocate:

Syracuse, NY 13204: Relocate before starting work (Required)

Work Location:

In person