We are seeking a dependable, organized, and professional Legal Assistant/Receptionist to join our small law office in Baraboo. This position is often the first point of contact for our clients and prospective clients. We are looking for someone who communicates professionally, has strong organizational skills, pays attention to detail, and is comfortable managing a variety of responsibilities throughout the day. The ideal candidate does not need to have extensive legal experience. We are willing to train the right person who has strong administrative skills, good judgment, a willingness to learn, and a genuine interest in becoming an important part of our office. Responsibilities Answering incoming telephone calls and greeting clients and visitors; Communicating professionally with clients, prospective clients, attorneys, court staff, and other professionals by telephone and email; Scheduling client appointments, court hearings, and other calendar matters; Maintaining attorney calendars and assisting with deadline management; Opening, organizing, maintaining, and closing client files; Preparing correspondence and routine legal documents; Formatting, proofreading, scanning, filing, and electronically organizing documents; Assisting with electronic court filing and obtaining documents from court records; Processing incoming and outgoing mail and email; Obtaining information and documents from clients and following up on outstanding items; Assisting with client intake and new-client onboarding; Assisting with billing, payments, and other routine administrative matters; Maintaining confidentiality of client and firm information; Keeping the office organized and helping ensure that tasks and follow-ups do not fall through the cracks; and Providing general administrative support to attorneys and other staff as needed. What We Are Looking For A successful candidate will be: Professional and personable when communicating with clients and others; Comfortable speaking with people who may be emotional, frustrated, or experiencing stressful circumstances; Able to communicate clearly and concisely by telephone and email; Highly organized and attentive to detail; Dependable and punctual; Able to prioritize multiple responsibilities and meet deadlines; Comfortable taking initiative and working independently; Able to recognize when a matter can be handled independently and when attorney involvement is necessary; Comfortable receiving direction and feedback; Proficient with computers, email, Microsoft Word, and general office technology; and Willing and able to learn new software, procedures, and legal terminology. Preferred Qualifications Prior administrative assistant, receptionist, or professional office experience; Prior legal assistant, legal secretary, or law-office experience; Experience working with confidential or sensitive information; Experience with document preparation, electronic filing, scheduling, or client/customer service; and Familiarity with Microsoft Office and cloud-based office software such as Clio. Prior family-law experience is helpful but not required. Position Details Full-time, in-person position in Baraboo, Wisconsin; Monday through Friday; No regular evening or weekend hours; Compensation commensurate with experience and qualifications; and Benefits discussed during the interview process. About the Position This is a good opportunity for someone who enjoys being organized, helping people, and working in a professional but small-office environment. Because we are a small office, each team member plays an important role in keeping the office running smoothly. We value employees who take ownership of their responsibilities, communicate well, and are willing to help where needed. To apply, please submit your resume through Indeed. A cover letter explaining your interest in the position is welcome but not required.

Pay:

$20.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Flexible schedule Paid time off

Work Location:

In person