GBC Foods is seeking a highly organized and detail-oriented Production Administrative Assistant to support our manufacturing and production operations. This position plays an important role in coordinating production schedules, maintaining accurate production records, monitoring inventory information, and communicating with Customer Service, the Production Buyer, and the Production team. The ideal candidate is comfortable working in a fast-paced food manufacturing environment, has strong attention to detail, and can identify and follow up on discrepancies before they become larger problems. Key Responsibilities Production Scheduling & Coordination Enter and maintain daily and weekly production schedules. Work closely with Customer Service and the Production Buyer to coordinate production needs and priorities. Communicate production schedule changes to appropriate departments. Help ensure production schedules reflect customer requirements, product availability, raw material availability, and manufacturing capacity. Monitor scheduled production and follow up on changes, delays, or issues that may affect customer orders. Coordinate with the Leadership Team to ensure scheduling information is accurate and up to date. Production & Batching Records Enter and maintain batching records accurately and in a timely manner. Review production and batching documentation for completeness and accuracy. Enter production quantities, lot numbers, dates, and other required production information. Maintain organized production records and assist with record retrieval when needed. Identify missing or inconsistent information and work with Production to correct records. Inventory & Production Support Investigate inventory discrepancies between physical inventory, production records, and system quantities. Research inventory variances and work with Production, Purchasing, and other departments to determine the cause. Assist with inventory adjustments and documentation when authorized. Monitor ingredient, packaging, and finished-goods information for accuracy. Assist with cycle counts and inventory reconciliation as needed. Identify recurring inventory issues and communicate them to management. Administrative Support Maintain accurate spreadsheets, production reports, and other administrative records. Assist with production reporting and data entry. Prepare reports and information for Production and Management. Maintain organized electronic and paper documentation. Assist with general administrative duties related to manufacturing operations. Handle confidential company and production information appropriately. Communication & Teamwork This position requires frequent communication with: Customer Service Production Buyer Production Leadership Team Purchasing Warehouse/Inventory Quality Control Management The Production Administrative Assistant must be able to communicate professionally, ask questions when information is unclear, and follow issues through to resolution.

Qualifications Required:

High school diploma or equivalent. Previous administrative, production, inventory, scheduling, or manufacturing experience. Strong computer and data-entry skills. Excellent attention to detail and accuracy. Ability to work with spreadsheets and computerized records. Strong organizational and time-management skills. Ability to prioritize multiple tasks in a fast-paced environment. Ability to investigate discrepancies and determine the information needed to resolve them. Strong written and verbal communication skills. Ability to work effectively with multiple departments.

Preferred:

Experience in a food manufacturing or production environment. Experience with production scheduling. Experience with inventory control or reconciliation. Experience entering batch or production records. Experience with ERP, inventory management, or production management software. Experience with Microsoft Excel or Google Sheets. Ideal Candidate We are looking for someone who is: Detail-oriented

• understands that accurate records are critical to production and inventory control. Organized
• can manage multiple schedules, records, and priorities. A problem solver
• doesn't simply identify discrepancies but works to determine why they occurred. A strong communicator
• comfortable working with Customer Service, Purchasing, Production, and Management. Proactive
• follows up on issues rather than waiting for someone else to identify them. Reliable
• understands the importance of accurate and timely production information. Team-oriented
• willing to work closely with employees throughout the manufacturing operation.

Physical & Work Environment This position is primarily administrative but is located within a food manufacturing environment. The employee may periodically need to enter production and warehouse areas to obtain information, verify records, or investigate inventory and production discrepancies. Employees are expected to follow all company safety, GMP, food safety, sanitation, and personal protective equipment requirements while in production areas. What We Offer Full-time Monday-Friday schedule Stable work environment Opportunity to grow with a growing food manufacturing company Cross-functional exposure to Production, Customer Service, Purchasing, Inventory, and Quality Opportunity to develop manufacturing and operations experience

Pay:

From $20.00 per hour

Benefits:

401(k) Dental insurance Paid time off Vision insurance

Work Location:

In person