Full-Time / Hourly | Reports to:

Shop Manager Schedule:

Monday-Friday, 7:00 AM - 3:30

PM Pay:

$18.00 - $20.00 per hour Position Summary The Machine Shop Office Assistant plays a vital role in maintaining the daily efficiency of our manufacturing facility. This position balances traditional administrative responsibilities with shop-specific operational support and production personnel. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced industrial or manufacturing office environment.

Essential Duties and Responsibilities Data Entry & Production Tracking:

Enter operational metrics into ERP software to ensure accurate work orders.

Order Processing:

Review work orders, generate internal shop workflows, track deadlines, and generate material requisitions.

Records Management:

Maintain neat digital and physical file records of material and work orders. Follow safety procedures and maintain a clean work area

Qualifications & Skills Education:

High school diploma or equivalent required; Associate degree in business administration or related field is a plus.

Experience:

1-2 years of clerical or administrative experience; prior experience working in a machine shop, manufacturing facility, or industrial setting is highly preferred.

Software Proficiency:

Strong skills in Microsoft Office (Word, Excel, Outlook); or production management/ERP software is highly valued.

Communication:

Excellent professional phone etiquette, verbal communication, and written communication skills.

Technical Aptitude:

Ability to quickly learn job-specific manufacturing terminology, software systems, and data logging procedures.

Organization:

Proven ability to multi-task, prioritize duties, meet daily project deadlines, and manage time independently. Strong attention to detail and quality Physical Requirements & Working Conditions Primarily an office-based role but requires walking into the machine shop area regularly where standard manufacturing noise and environmental conditions exist. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times (e.g., handling delivery boxes or heavy file boxes). Reliable attendance and positive work ethic