Office Administrator

Ensuring smooth workplace operations by managing daily tasks, communication, and scheduling. Key responsibilities include answering phones/emails, managing calendars, filing, data entry, processing invoices, inventory control, and welcoming visitors. They maintain organized digital and physical systems and often coordinate office events.

Administrative Duties & Responsibilities Communications Management:

Acting as the central contact point by answering phones, routing calls, managing correspondence, and handling incoming/outgoing mail.

Scheduling and Meetings:

Coordinating calendars, booking meeting rooms, scheduling appointments, and preparing meeting materials.

Document and Data Management:

Handling data entry, filing, scanning, photocopying, and updating company databases.

Office Supplies and Equipment:

Monitoring inventory, ordering supplies, and arranging repairs for office equipment.

Visitor Services:

Greeting clients and visitors, ensuring a professional front-office environment.

Office Procedures and Support:

assisting with onboarding staff, preparing reports, and implementing office procedures.

Key Skills Required Organizational Skills:

Handling multiple tasks efficiently.

Communication:

Strong written and verbal skills.

Technical Proficiency:

Knowledge of software like Microsoft Office Suite with advanced Excel Skills.

Customer Service:

Maintain a professional demeanor for clients and staff. Monday - Friday; 8am-5pm

Pay:

$20.00 per hour

Work Location:

In person