Operations Administrator

Operations Administrator 101 East Portage Avenue, Sault Sainte Marie, MI 49783 From $40,000 a year - Full-time From $40,000 a year -

Full-time Job Title:

Operations Administrator Location:

Sault Ste. Marie, MI with weekly travel to

Newberry, MI Organization:

Michigan Association of Timbermen Wages:

Salary Commensurate with

Experience Benefits:

Benefits include simple retirement plan with 3% match; vacation time and sick leave; cell phone stipend; health insurance support (possible health plan or stipend).

Position Overview:

The Operations Administrator at the Michigan Association of Timbermen is a key role responsible for ensuring the smooth operation of the organization. This position involves management of financial and corporate records, membership services, and event planning. The Operations Administrator will support the Executive Director by coordinating various office functions and membership processes, as well as organizing events and conferences. This role is essential for maintaining operational efficiency, delivering exceptional member support, and executing successful events that align with the organization's mission. This role ensures the efficient operation of the office and provides vital support to the Executive Director and the Board of Directors.

Key Responsibilities:

Financial and Corporate Records Management:

Organize and maintain all financial and corporate records for the Michigan Association of Timbermen (MAT), a 501(c)6, and for MAT's 501(c)3 educational division, MITREE. Coordinate and/or prepare various reports, resolutions, legal documents, tax forms, and other essential paperwork.

Bookkeeping Functions:

Prepare and process checks and deposits. Manage accounts payable and accounts receivable, ensuring timely payment and collection. Process bills and invoices, maintain accurate financial records and ensuring all accounts are current.

Administrative Duties:

Maintain inventory of office supplies and related expendables. Manage delivery arrangements and stay informed about postal and courier services. Assist with employee insurance benefit programs, including health, life, disability, and retirement plans.

Membership Management:

Prepare and mail annual dues invoices, manage follow-up mailings, and update member information in the system. Oversee the processing of new member applications and provide membership statistics and reports as needed. Support the Executive Director with annual membership recruitment and renewal campaigns.

Conference and Seminar Support:

Oversee the processing of conference registrations, maintain accurate registration records, and prepare delegate materials. Manage administrative aspects of seminars, including handling registrations, confirmations, certificates, badges, and other materials.

Customer Service and Communication:

Provide exceptional customer service through phone, fax, mail, and email. Assist with various membership service activities and effectively respond to inquiries.

Committee and Board Activities:

Attend committee and board meetings, take minutes if necessary, and distribute documents. Assist with special projects as assigned by Executive Director, including their development, administration, and promotion.

Office Assistance:

Attend weekly staff meetings and daily staff calls, contribute to to-do lists and agendas, and complete weekly time sheets. Provide backup support as needed and be familiar with Executive Director functions to cover in their absence.

Qualifications:

Previous experience in office management or a similar role. Knowledge of accounting, bookkeeping, and financial statements. Experience with Quickbooks Online preferred. Strong organizational skills with attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office and basic customer management information systems (Microsoft Access and Microsoft Excel, as well as Google Sheets and DropBox). Ability to maintain confidentiality and work effectively with diverse individuals. Resourceful, patient, and adaptable.

Relationships:

Reports to the Executive Director (if available) or Board of Directors. Regular communication with directors and board members regarding responsibilities and updates.

Working Conditions:

Standard working hours with occasional attendance at meetings and special events outside regular hours, including some overnight trips (approximately 10 days per year). Use of personal vehicle for travel will be required, with mileage and other travel expenses reimbursed. Weekly travel to our office in Newberry will be required (60 mile commute). Some heavy lifting (up to 40 pounds) may be required.

To Apply:

Interested candidates should submit their resume and cover letter detailing their experience and qualifications to jknepper@timbermen.org, and cc timbermen1972@gmail.com Learn more about the Michigan Association of Timbermen at www.timbermen.org and on Facebook at www.facebook.com/mitimbermen.

Job Type:

Full-time Pay:

From $40,000.00 per year

Benefits:

401(k) matching Paid time off Ability to

Commute:

Sault Sainte Marie, MI 49783 (Required) Ability to

Relocate:

Sault Sainte Marie, MI 49783: Relocate before starting work (Required) Willingness to travel: 25% (Required)

Work Location:

In person