Payroll and Personnel Coordinator

Are you a skilled payroll professional who loves to work independently, is comfortable with financial calculations, is highly motivated, detail oriented and has experience using payroll systems and spreadsheets to produce accurate and timely results? If so, we would love to hear from you. Please submit a resume and cover letter addressing your interest and qualifications for our full time Payroll Specialist opportunity. Payroll and Personnel Coordinator for the Hampshire Regional School District in Westhampton, Massachusetts is a 12-month, professional role reporting to the School Business Administrator. The coordinator manages bi-weekly payroll, employee data management, and ensures compliance with union contracts and Massachusetts state reporting requirements (MTRS, W-2s).

Payroll and Personnel Coordinator Job Description Position Summary:

Responsible for the accurate, timely, and confidential processing of payroll, including withholdings, deductions for all school district employees (approximately 200 employees). This role functions as the primary liaison between the finance office, HR, and staff regarding pay, benefits, and contract adherence.

Essential Duties and Responsibilities:

Payroll Processing:

Process bi-weekly payroll for all personnel, including tracking time/attendance, substitute teachers, stipends, and deductions.

Personnel Management:

Enter new hires, promotions, transfers, and terminations into the payroll system; maintain accurate employee records and personnel files.

Compliance & Reporting:

Ensure compliance with federal and Massachusetts wage/hour laws, collective bargaining agreements.

Benefits Liaison:

Reconcile benefit deductions (health insurance, dental, life) with vendors and handle employee enrollment issues.

Support Services:

Respond to inquiries from staff, provide employment verifications, and assist with year-end W-2 distribution. The actual production of W2s is currently done through Harpers payroll.

Qualifications:

Education/Experience:

• 3-5 years of payroll experience, ideally within a Massachusetts school district or municipality.
• Bachelor's degree in accounting a plus, but not necessary

Knowledge & Technical Skills:

• Proficiency in school financial software
• Knowledge of Tyler School ERP Pro, Harpers a plus
• Proficiency with Microsoft Excel and Google Suite.
• Familiarity with Massachusetts union contracts, MTRS regulations, and payroll tax laws

Key Competencies:

• High level of confidentiality and discretion.
• Strong attention to detail, & proficiency with financial data, ability to handle interruptions.
• Excellent interpersonal skills to support staff inquiries

Job Type:

Full-time Pay:

$58,000.00 - $62,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person