Payroll Specialist

We are looking for a Payroll Specialist to manage accurate and timely payroll operations for a construction-focused workforce in Saratoga, New York. This position plays an important role in ensuring employees are paid correctly while maintaining compliance with tax regulations, benefit deductions, and reporting requirements. The ideal candidate brings strong experience with full-cycle payroll, multi-state processing, and payroll environments that include union and prevailing wage considerations.

Responsibilities:

• Administer end-to-end payroll processing, ensuring pay calculations accurately reflect regular earnings, bonuses, deductions, fringe amounts, and required tax withholdings.
• Review, validate, and enter employee hours using information gathered from electronic timekeeping platforms and manual timesheets, maintaining accuracy across payroll records.
• Apply federal, state, and local payroll rules to each pay cycle to support compliance across a multi-state employee population.
• Prepare and submit payroll-related tax documents and filings, including year-end forms, quarterly returns, and applicable unemployment, disability, and paid leave reporting.
• Maintain organized payroll documentation to support internal reporting needs, regulatory requirements, and audit readiness.
• Coordinate payroll-related benefit deductions and confirm that benefit transactions are reflected properly in employee pay records.
• Reconcile payroll accounts and assist with related ledger activity to support accurate financial reporting.
• Produce payroll summaries and detailed reports for leadership and other internal stakeholders as needed.
• Partner with audit teams by supplying requested payroll records, answering questions, and helping resolve discrepancies.
• Investigate payroll system issues, support ongoing maintenance of Sage and B2W, and recommend process improvements that increase efficiency and accuracy.