Receptionist/Administrative Assistant

Overview We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and excellent customer service. The ideal candidate will be energetic, detail-oriented, and possess strong organizational skills to manage multiple tasks efficiently. This position offers an engaging environment where your proactive approach and positive attitude will make a meaningful impact on our office culture. Duties Greet visitors and clients warmly, providing exceptional customer service and ensuring a positive first impression Manage phone systems, directing calls accurately and professionally using proper phone etiquette Handle incoming correspondence, mail, and deliveries, with timely organization and distribution Maintain appointment calendars, schedule meetings, and coordinate appointments using calendar management tools as needed and requested Perform data entry, filing, and document proofreading to ensure accuracy and confidentiality of records Utilize office management software such as Microsoft Office, Google Workspace, and Teams for daily tasks Assist with clerical duties such as photocopying, scanning, organizing files, and maintaining office supplies Support the HR Manager as needed or requested Requirements Proven office experience or administrative experience in a fast-paced environment Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Excellent organizational skills with the ability to prioritize tasks effectively Bilingual abilities are highly desirable but not required to support diverse client needs Experience with multi-line phone systems and phone etiquette is essential Exceptional customer service skills with a friendly demeanor and professional communication style Personal assistant or office management experience is beneficial for supporting team operations Ability to handle confidential information discreetly while managing multiple responsibilities efficiently Join us in creating a welcoming environment where organization meets exceptional service! This paid position offers an opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence.

Pay:

$19.00 - $20.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person