Executive Assistant & Digital Marketing Coordinator Mitchell Cosmetics Distribution - 4.0 Miami, FL Job Details Full-time From $50,000 a year 22 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Project reporting Marketing project management Spanish Google Workspace Spreadsheets Executive administrative support English Key Performance Indicators Management reporting Marketing analytics Productivity software Full Job Description Mitchell Cosmetics Distribution is seeking a highly organized, proactive, and tech-savvy Executive Assistant & Digital Marketing Coordinator to provide direct administrative support to management while coordinating marketing projects, digital communications, and day-to-day follow-ups. The ideal candidate takes ownership, follows through without constant supervision, is comfortable in a fast-paced environment, and can manage multiple priorities at once. This is not solely a social media position. We are looking for someone who can help organize projects, coordinate people, track deadlines, prepare reports, communicate professionally, and ensure that assigned tasks are completed. Responsibilities —

• Manage calendars, meetings, appointments, emails and administrative priorities.
• Maintain daily and weekly task lists and ensure deadlines are followed.
• Follow up with employees, vendors, agencies and partners on pending assignments.
• Prepare meeting agendas, take notes and track action items through completion.
• Prepare reports, presentations, correspondence and spreadsheets.
• Maintain organized digital files, marketing assets and documentation.
• Coordinate projects between management, marketing, design, social media, e-commerce and sales teams.
• Help maintain marketing and promotional calendars.
• Coordinate social media content, scheduling and approvals.
• Assist with influencer/creator campaigns, PR kits, product launches and promotional activities.
• Assist with email marketing campaigns and website/e-commerce content.
• Track campaign results and prepare weekly performance reports.
• Conduct competitor, product, creator and marketing research.
• Use AI and productivity tools to improve research, organization, reporting and workflow.
• Handle confidential company information professionally.
• Identify overdue or incomplete projects and proactively follow up until resolved.

Qualifications —

Required:

3+ years of relevant administrative, marketing coordination, project coordination or digital marketing experience; excellent organizational and follow-up skills; strong English and Spanish communication; Google Workspace/Microsoft Office; social media platform knowledge; Canva; ability to work independently; ability to manage multiple projects and deadlines; strong technology skills; and experience preparing reports and tracking KPIs.

Preferred:

Shopify/e-commerce, Klaviyo/email marketing, Google Analytics, Hootsuite or similar scheduling platforms, CapCut/short-form video, influencer marketing, SEO/PPC familiarity, and beauty/skincare experience.

Pay:

From $50,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Vision insurance

Work Location:

In person