$22-$25 per hour Position Overview We are seeking a highly organized and detail-oriented Parts & Order Management Coordinator to support the day-to-day coordination of bids, parts, orders, and customer fulfillment. This position is ideal for someone who is comfortable working across multiple departments, communicating with vendors and customers, and keeping projects and orders moving from initial request through final delivery. The ideal candidate is a strong communicator, organized, detail-focused, and able to manage multiple priorities in a fast-paced environment. Key ResponsibilitiesBid Intake & Coordination Receive and review incoming bid and quote requests. Gather required information and documentation needed to prepare bids. Coordinate with internal teams, vendors, and customers to obtain pricing, availability, specifications, and lead times. Track open bids and follow up as needed to ensure timely responses. Maintain accurate records of bids, quotes, pricing, and supporting documentation. Parts Identification & Sourcing Identify parts and components based on customer requirements, drawings, specifications, or existing equipment information. Research and source parts through approved vendors and suppliers. Obtain pricing, availability, and lead-time information. Compare vendor options to support competitive pricing and timely fulfillment. Develop and maintain strong relationships with suppliers and vendors. Order Processing Process customer orders accurately and efficiently. Verify pricing, quantities, part numbers, shipping information, and customer requirements. Enter and maintain order information within internal systems. Coordinate with purchasing, sales, warehouse, and operations teams to ensure orders are processed correctly. Monitor order status and communicate updates when necessary. Order Fulfillment & Logistics Coordinate the fulfillment and shipment of parts and equipment. Track orders from purchase through delivery. Work with vendors, carriers, warehouse personnel, and customers to resolve shipping or fulfillment issues. Monitor delivery schedules and communicate delays or changes. Ensure documentation is complete and accurate throughout the fulfillment process. Qualifications Previous experience in parts coordination, purchasing, inside sales, order processing, logistics, quoting, or operations support preferred. Strong organizational and time-management skills. Excellent attention to detail and accuracy. Strong written and verbal communication skills. Ability to manage multiple requests and priorities simultaneously. Comfortable communicating with customers, vendors, and internal teams. Strong computer skills and ability to learn new software and systems quickly. Experience working with parts, industrial equipment, water systems, mechanical components, or similar products is a plus. Ability to research information, solve problems, and follow tasks through to completion. What We're Looking For We are looking for someone who takes ownership of their work and enjoys being the person who keeps the details organized and makes sure things get done . The successful candidate will be dependable, proactive, and comfortable coordinating multiple moving pieces while maintaining excellent customer and vendor communication.
