Real Estate & Facilities Specialist Inter-Con Security Systems - 3.1 Pasadena, CA Job Details Full-time $70,000 - $80,000 a year 15 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Expense management Facilities management Expense reports Bachelor's degree Organizational skills Full Job Description Overview Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing a full range of physical security services to government and commercial customers on four continents. Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals. Inter-Con employs over 35,000 security personnel world-wide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience. Inter-Con remains 100% family owned and managed and operates as the industry leader in the field of customized, high-requirement security solutions. Inter-Con is Everywhere Security Matters Position Summary The Real Estate & Facilities Specialist supports the Director, Facilities & Real Estate in managing Inter-Con's national portfolio of 75+ locations. This role is hands-on and execution-focused: administering leases, processing expenses and payments, resolving CAM and landlord issues, coordinating tenant improvements, and standing up new offices — including furniture, utilities, and key card access — particularly when new large accounts require rapid location launches. Key Responsibilities Administer day-to-day lease activity across the portfolio: rent payments, CAM invoices, renewal tracking, and critical-date monitoring. Process and reconcile facilities-related expenses and payments, ensuring accuracy and timely resolution of discrepancies. Serve as first point of contact for landlord inquiries; escalate complex issues to the Director as needed. Review and validate CAM charges and reconciliations against lease terms; flag and resolve discrepancies with landlords.

Support tenant improvement projects:

coordinate with contractors, vendors, and landlords; track budgets, timelines, and punch lists. Lead the operational setup of new locations, including furniture selection and installation, utility account setup and activation, and key card/access control provisioning. Schedule and coordinate on-demand labor (e.g., TaskRabbit-style providers) for site tasks nationwide: scope the work, estimate labor hours and costs, and negotiate provider rates. Support identification and evaluation of new office locations, including market research, site visits, and preliminary broker coordination. Maintain accurate, up-to-date records for all leases, contacts, certificates of insurance, and vendor agreements. Coordinate with internal stakeholders (IT, Security, HR) to ensure new and existing locations are fully operational. Track and report facilities and real estate spend against budget; assist in preparing reporting for the Director and VP. Support new location launches, TI walkthroughs, and landlord/property visits. Qualifications Bachelor's degree in Business, Real Estate, Facilities Management, or related field; equivalent experience considered. 3-5+ years of experience in facilities management, lease administration, property management, or related fields. Experience handling CAM reconciliations, landlord communications, and facilities-related invoices/payments. Hands-on experience coordinating office buildouts or move-ins (furniture, utilities, access control) is strongly preferred. Experience scheduling on-demand or gig labor (e.g., TaskRabbit-style providers) for site tasks, including estimating labor effort and negotiating rates, is preferred. Strong organizational skills with the ability to manage multiple locations and projects simultaneously. Comfortable working with spreadsheets and lease administration or facilities management software. Experience supporting nationwide vending services and IT contracts (procurement, coordination, or administration) a plus. Strong written and verbal communication skills for landlord, vendor, and internal stakeholder coordination. Security industry or multi-site services industry experience a plus. Inter-Con Security Systems, Inc. is an Equal Opportunity Employer - Disability/Veteran.

Pay:

$70,000.00 - $80,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person