Executive Real Estate Assistant - Operations & Lead Generation Are you the person who naturally creates order, follows through, and makes sure nothing falls through the cracks? We are looking for a highly organized, driven Executive Real Estate Assistant to become a key part of a growing real estate business. This is not a receptionist position and it is not a role where you simply wait for tasks to be assigned. We are looking for someone who takes ownership, builds systems, follows up consistently, and helps keep the business moving forward. The ideal candidate may come from a paralegal, legal assistant, real estate, title, closing, transaction coordination, or executive administrative background. Paralegal or legal experience is strongly preferred because attention to detail, documentation, deadlines, confidentiality, and professional communication are extremely important in this position. Your Mission Your job is to help create an organized, efficient real estate business where: Leads receive consistent follow-up. Clients receive excellent communication. Important deadlines are never missed. Files and documents remain organized. Administrative tasks are handled accurately. The agent can spend more time on appointments, clients, negotiations, and income-producing activities. Opportunities don't disappear because someone forgot to follow up. You will become the person helping turn leads, conversations, paperwork, deadlines, and follow-ups into an organized system. What You'll Own Lead Generation & Client Follow-Up A significant part of this position involves helping generate and nurture new business.

You will:

Follow up with prospective buyers and sellers. Make outbound calls to prospective clients. Nurture leads who aren't ready to buy or sell yet. Maintain consistent follow-up within the CRM. Reach out to past clients and contacts. Assist with prospecting campaigns. Help manage incoming leads. Schedule qualified appointments. Track lead sources and follow-up activity. Help ensure every viable lead has a clear next step. You must be comfortable picking up the phone. This is not a high-pressure telemarketing position, but proactive client outreach is an important part of the job. Database & CRM Management The database is one of the most valuable assets in the business.

You will help:

Maintain accurate client records. Add and categorize new leads. Track conversations and follow-up dates. Maintain organized lead pipelines. Identify contacts who need follow-up. Keep notes current. Prevent leads from becoming forgotten or neglected. Executive & Administrative Support You will help manage the administrative side of the business, including: Calendar and appointment coordination Email and correspondence Document preparation File organization Client records Deadline tracking Vendor coordination Property research HOA and condominium research Public-record research Preparing letters and mail campaigns Maintaining office systems Creating and improving administrative processes Real Estate & Transaction Support Depending on experience, responsibilities may also include: Organizing transaction documents Tracking contract deadlines Coordinating with title companies and attorneys Communicating with clients throughout transactions Assisting with listing preparation Coordinating inspections, appraisals, vendors, and appointments Maintaining complete transaction files Helping ensure required documents are collected and organized Who We're Looking For You may be an excellent fit if people describe you as: Organized. Accountable. Resourceful. Persistent. Professional. Detail-oriented. You don't need someone reminding you five times that something needs to be completed. If you see a problem, you look for a solution. If you tell someone you'll follow up Thursday, you follow up Thursday. If a lead isn't ready today, you make sure there is a plan to stay in contact. If a document or deadline is missing, you notice. You enjoy creating order and systems and take satisfaction in knowing the business is running properly because you're behind it. Preferred Background Candidates with experience in any of the following are strongly encouraged to apply: Paralegal Legal assistant Real estate law Probate law Title or closing Real estate administration Transaction coordination Executive assistance Real estate sales support Paralegal/legal experience is strongly preferred but not required. Skills We're Looking For Exceptional organization Strong attention to detail Excellent written and verbal communication Professional phone presence Strong follow-through Ability to manage multiple priorities Confidence speaking with prospective clients Comfortable making outbound calls Ability to learn CRM and real estate systems Strong computer skills Professional discretion with confidential information Ability to work independently Problem-solving mentality Willingness to be held accountable to measurable goals Accountability & Success This is a results-oriented position. Success may be measured through areas such as: Lead follow-up completed Outbound conversations Appointments generated Database accuracy Client response time Administrative tasks completed Transaction deadlines met Follow-up consistency We aren't looking for someone who simply stays busy. We're looking for someone who helps move the business forward. Full-time - approximately 40 hours per week In-office position This is not a remote position. Growth Opportunity We are looking for someone who wants to become an important long-term member of the business. As the business grows, there may be opportunities for increased responsibility, compensation, and leadership. How to Apply Please submit your resume along with a short introduction answering these three questions: What experience do you have in legal, paralegal, real estate, title, administrative, or client-facing work? Are you comfortable making outbound calls and following up with prospective clients every day? Tell us about a system, process, or organizational method you've created or improved in a previous position. We are looking for someone who wants to own their role, create systems, and help build something—not simply complete a daily task list.

Pay:

$23.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

Paid time off

Work Location:

In person