Pay:

$25.00 per hour

Job Type:

Part-Time (15 hours per week)

Benefits:

None Schedule:

Tuesday, Wednesday, and Thursday | 9:00 AM - 2:00 PM (Strictly on-site) Company Overview We are an established property management company serving the Baltimore area. Our office focuses on residential property operations, high-accuracy record-keeping, and structured administrative workflows. Overview We are seeking a reliable, detail-oriented Office & Billing Assistant to manage utility processing, accounts payable data entry, and digital file maintenance. This role is strictly on-site in our office and provides steady, predictable morning hours executing established operational procedures.

Key Responsibilities Utility & Water Billing:

Retrieve water bills from utility portals, upload documentation to Google Drive and Buildium, bill tenant accounts, update tracking/verification sheets, and prepare billing letters for weekly mailings.

Accounts Payable & Documentation:

Cross-check vendor purchase histories (e.g., Home Depot, Lowe's) and Bank of America statements against our ledger, ensuring all transactions are accurately coded and backed by source receipts.

Payment Processing:

Accurately process municipal water bill payments monthly through dedicated web portals and document confirmation records.

Notices & Account Maintenance:

Prepare monthly rent notices and apply scheduled account adjustments per established company guidelines.

Filing & Mail Coordination:

Track recurring property expenses (such as ground rent), prepare tenant payment coupons, maintain physical and digital office files, and package mailings.

Qualifications & Requirements Tech Fluency:

Comfortable working daily on Mac computers, Google Workspace (Drive, Docs, Sheets), and navigating online account portals. Experience with Buildium is a strong plus.

Detail & Accuracy:

High natural aptitude for numbers, matching statements to receipts, and following multi-step written procedures without skipping steps.

Professional Disposition:

Calm, coachable attitude with the ability to receive direct operational feedback and handle records objectively.

Reliability:

Punctual and committed to the Tuesday-Thursday, 9:00 AM - 2:00 PM schedule. Must have reliable personal transportation to our office.

Pay:

From $25.00 per hour Expected hours: 15.0 per week

Work Location:

In person