We are seeking a highly organized, detail-oriented Administrative Assistant to provide essential support across various aspects of day-to-day business operations in our Multi-family Affordable Housing real estate business. This role will assist leadership and other office positions, ensuring smooth workflow, effective communication, and operational efficiency. The ideal candidate is motivated, proactive, resourceful, and takes initiative to solve problems and streamline processes. We are looking for someone who brings solutions to problems when presented.

Key Responsibilities:

General Administrative & Clerical Support Provide overall office support, including answering phones, responding to emails, and handling clerical duties. Assisting in maintaining and updating databases, records, and filing systems for quick retrieval of information. Run various errands, book travel, schedule meetings, and handle a wide variety of miscellaneous tasks as needed. Prepare and proofread documents, presentations, reports, and investor communications. Executive & Office Support Manage CEO and CEO calendars, schedule meetings, and coordinate travel arrangements. Handle incoming calls and correspondence, screening and prioritizing for executives. Property Management & Investor Relations Assist with leasing documents, tenant communications, and partner documents. Provide support to our Financial Controller on administrative tasks. Proactive Problem-Solving & Initiative Take initiative in seeking out additional responsibilities to support the team. Research and implement new tools to enhance workflow efficiency. Anticipate executive needs and proactively address potential challenges before they become an issue.

Qualifications & Skills Experience:

1+ years in an Executive Assistant, Administrative Assistant, or similar role.

Technical Proficiency:

Strong knowledge of Google Workspace, Microsoft Office, and project management tools. Experience with AI is not required, but beneficial.

Organizational Skills:

Ability to prioritize tasks, manage multiple projects, and meet deadlines efficiently. Ability to switch between different tasks at any given time.

Communication:

Excellent written and verbal communication skills. Especially email.

Adaptability:

Comfortable working in a dynamic, fast-paced environment.

Problem-Solving:

A proactive mindset and ability to anticipate and resolve issues.

Discretion:

Strong sense of confidentiality when handling sensitive matters.

Job Type:

Full-time Pay:

$23.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

Health insurance Paid time off Professional development assistance

Education:

High school or equivalent (Required)

Experience:

Administrative:

1 year (Required) Ability to

Relocate:

Jenks, OK 74037: Relocate before starting work (Required)

Work Location:

In person