Job Title:

Purchasing / Administrative Assistant /

Sales Support Department:

Operations /

Plant Administration Reports To:

General Manager or Office Manager Industry:

Manufacturing Position Type:

Full-Time, Onsite Schedule & Hours Monday

•

Thursday:

7:00 AM

•3:30

PM Friday:

6:00 AM

•2:30

PM Compensation & Benefits Hourly Wage:

$23.00

•$33.00 per hour (Depends on Experience / DOE) Medical Insurance 401(k) with Company Match Paid Vacation Paid Holidays Job Summary We are seeking an organized, detail-oriented, and proactive Manufacturing Administrative Assistant to join our team. This role serves as a vital bridge between our production floor and office operations. You will be responsible for keeping day-to-day administrative functions running smoothly, handling data entry for production metrics, tracking inventory, and supporting plant leadership. The ideal candidate is a self-starter with excellent time management skills and a high degree of attention to detail.

Key Responsibilities Production & Operations Support Work Order Management:

Create, issue, and track manufacturing work orders in line with the production schedule.

Data Entry & Reporting:

Compile daily shift paperwork and enter metrics (such as downtime, waste, and scrap) into the ERP system.

KPI Tracking:

Generate and distribute weekly and monthly productivity, labor variance, and budget reports for plant management.

Document Control:

Word process and maintain Standard Operating Procedures (SOPs), Job Safety Analysis (JSA) forms, and compliance training documents.

Inventory & Procurement Assistance Purchase Orders:

Generate and process purchase orders for raw materials, production tools, etc.

Vendor Liaison:

Communicate with suppliers to track order statuses, confirm delivery dates, and resolve shipment discrepancies.

Supply Management:

Maintain inventory for office supplies and safety/first-aid gear, ensuring the production team is fully equipped.

General Administration & Compliance Meeting Logistics:

Record minutes for weekly safety and production meetings and distribute them to the management team.

Filing & Organization:

Maintain centralized physical and digital filing systems for compliance audits, safety reports, and maintenance records.

Front Office Support:

Greet visitors, answer and route phone calls, and manage incoming/outgoing mail.

Qualifications & Skills Technical Proficiency:

Computer literate with excellent Microsoft Office skills (Outlook, Word, Excel) and experience using Job BOSS (or similar manufacturing ERP systems).

Analytical Skills:

Solid math and spreadsheet management capabilities for handling labor logs and production data.

Communication:

Excellent written and verbal communication skills to interact seamlessly with factory workers, vendors, and upper management.

Adaptability:

Ability to prioritize multi-layered tasks under tight schedules and maintain attention to detail in a loud or fast-moving plant setting.

Physical Requirements:

Ability to stand, bend, and occasionally lift up to 1-20 lbs. Willingness to occasionally step onto the production floor while wearing required Personal Protective Equipment (PPE).

Education and Work Requirements Experience:

5 years of administrative experience, ideally within a manufacturing, warehousing, or industrial environment.

Education:

Associate's degree in business administration, supply chain management, or a related field is preferred but not mandatory.

Pay:

$23.00

•$33.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person