Bilingual Receptionist /

Office CoordinatorLocation:

Coral Gables, FLIndustry:

Private EquityEmployment Type:

Full-TimeAbout the CompanyOur client is a highly respected private equity firm located in Coral Gables with a strong reputation for its collaborative, professional, and people-focused culture. This is a great opportunity to join an established team in a polished office environment where professionalism, organization, and a welcoming presence are highly valued.

Position OverviewWe are seeking a Bilingual Receptionist / Office Coordinator to serve as the first point of contact for the firm while providing day-to-day administrative and office support.

The ideal candidate is polished, personable, highly organized, and enjoys creating a welcoming experience for clients, executives, and visitors. This role will also support the team with meeting coordination, scheduling, and a variety of administrative responsibilities that keep the office running smoothly.

Fluency in English and Spanish is required.

Key ResponsibilitiesServe as the first point of contact for visitors, clients, and business partners.

Professionally manage the reception area and greet guests.

Answer and direct incoming calls and respond to general inquiries.

Coordinate and organize internal and external meetings.

Manage conference room schedules and meeting logistics.

Assist with calendars, scheduling, and coordinating appointments.

Prepare meeting rooms and ensure materials and refreshments are available when needed.

Provide general administrative support to executives and the broader office.

Coordinate office supplies, deliveries, mail, and other day-to-day office needs.

Assist with preparing documents, presentations, spreadsheets, and correspondence.

Help coordinate company events, lunches, and office activities.

Maintain a professional, organized, and welcoming office environment.

Handle confidential information with discretion and professionalism.

Support special projects and administrative tasks as needed.