Commercial Relations & Sales CoordinatorPosition Overview The Commercial Relations & Sales Coordinator plays a key role in growing COVA Tree's commercial and residential business through a combination of commercial relationship development, inside sales, business development, and field estimating. Working closely with the CEO and sales team, this position is responsible for developing and maintaining relationships with HOAs, property managers, commercial property owners, municipalities, and other strategic partners. The position will also conduct customer site visits, prepare estimates, recommend tree care services, and help convert sales opportunities into scheduled work. The primary focus of this role is generating new business, strengthening existing client relationships, managing sales opportunities, and supporting the sales process from initial contact through estimating, follow-up, and ongoing account management. Administrative and front-office responsibilities support these objectives but are secondary to sales and business development. Key ResponsibilitiesCommercial Sales & Business Development Build and maintain strong relationships with HOA boards, community managers, property management companies, municipalities, commercial property owners, and other key decision-makers. Conduct proactive outreach to generate new commercial opportunities and expand COVA Tree's commercial presence. Schedule and conduct meetings with qualified commercial prospects. Coordinate Lunch & Learn presentations, networking events, property walks, and other relationship-building opportunities. Develop new commercial accounts while maintaining and expanding relationships with existing clients. Track contract renewals and proactively communicate with clients prior to renewal dates. Follow up on aging and open estimates to improve close rates and maintain customer engagement. Identify additional service opportunities within existing commercial accounts. Support commercial marketing campaigns and other business development initiatives. Assist with sales efforts across both the Plant Health Care (PHC) and General Tree Care (GTC) divisions. Field Sales & Estimating Conduct scheduled residential and commercial property visits and estimates. Meet directly with customers to evaluate their tree care needs and recommend appropriate services. Assess properties and identify appropriate pruning, removal, Plant Health Care, and other tree care opportunities. Develop scopes of work and prepare estimates using COVA Tree's pricing and estimating standards. Identify equipment, access, crew, scheduling, and other job requirements necessary to accurately estimate work. Clearly communicate proposed services and recommendations to customers. Follow up on estimates and sales opportunities to improve close rates. Coordinate with operations and field leadership when additional information is needed to properly scope or schedule work. Maintain complete and accurate estimate notes, customer communications, job details, and follow-up activities within Housecall Pro. Manage assigned sales opportunities from the initial appointment through estimate delivery and follow-up. Executive & Sales Support Assist the CEO with commercial sales initiatives, customer follow-up, and account development. Coordinate customer meetings, presentations, and commercial sales appointments. Prepare proposals, presentations, and supporting sales materials as needed. Organize and prioritize sales opportunities, customer follow-up, and project pipelines. Serve as a communication liaison between the CEO, clients, sales, and internal departments. Client Communication & Administrative Support Answer inbound phone calls, emails, and text messages in a professional, friendly, and welcoming manner. Schedule and route residential and commercial estimates and jobs. Maintain accurate customer records, notes, communications, and opportunities within Housecall Pro. Coordinate 811 requests when applicable. Perform general clerical, reporting, and administrative support related to sales and customer accounts. Escalate customer service, scheduling, or operational concerns to leadership as appropriate. Qualifications & Preferred Experience Experience in sales, account management, business development, estimating, customer service, or a similar client-facing role. Experience with a tree care, landscaping, construction, home service, or other trade company preferred. Comfortable conducting customer appointments and property visits independently. Strong communication and relationship-building skills. Ability to identify customer needs, explain recommendations, and confidently ask for the sale. Strong organization and follow-through with estimates, leads, and customer communications. Ability to balance field sales appointments with commercial outreach and office responsibilities. Tree care or arboriculture knowledge is preferred but not required. Benefits 401(k) Health insurance Paid time off

Pay:

$24.00 - $28.00 per hour

Benefits:

401(k) Health insurance Paid time off

Experience:

Sales:

1 year (Preferred)

Work Location:

Hybrid remote in Sedalia, CO 80135