Sample Coordinator Tea Collection - 3.7 Emeryville, CA Job Details Part-time $22 an hour 4 hours ago Benefits 401(k) Employee discount Flexible schedule Paid sick time Qualifications Teamwork Google Docs Packing Spreadsheets Moving Calendar management Packaging Organizational skills Time management Full Job Description Expectations for

All Employees:

Supports the organization's mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, personalization, commitment to our community, and accountability and ownership.

Objective:

The Sample Coordinator is a critical link between Production, Technical Design, Marketing, and cross-functional teams. This role is responsible for the end-to-end management of commercial product samples at Tea Collection—including ordering, tracking, organizing, and distributing all samples. This position requires a highly organized and proactive individual with a keen eye for detail, strong communication skills, and the ability to multitask in a fast-paced environment. Core Responsibilities Sample Ordering & Tracking

• Create, send, and maintain seasonal sample orders with agents and factories
• Track and follow up on all sample requests and shipments; ensure timely delivery and receipt of goods
• Maintain sample tracker logs and ensure status accuracy
• Maintain and communicate sample calendars for key dates including line reviews, photoshoots, wholesale sales meetings, etc. Receiving & Distribution
• Sign in, inventory, and store all commercial samples
• Receive, log, and distribute all incoming sample packages—including cut tickets, tech samples, and fit samples—to Product, Marketing, PDP, and Photo Retouching teams, and manage all outbound sample shipments
• Receive undelivered Tea returns to Tea HQ and send out ongoing boxes to warehouse
• Receive, notify via Slack and distribute Strike Offs/TOP samples.
• Coordinate with courier services when needed to ensure samples are received and distributed efficiently
• Prepare and ship samples as needed for Wholesale, Marketing, and photo-related purposes Sample Room & Library Management
• Physically organize and maintain the sample room, ensuring efficient storage and easy retrieval
• Maintain the marketing sample library and develop a digital library for the marketing and creative teams to reference
• Lead preparation for weekly Rack Review Meeting, leveraging the APS tracker to sort samples based on weekly performance
• Assist in sample preparation for key weekly and quarterly meetings (ie rack review, TOP sample review, hindsight, etc); leveraging excel sales documents and collaboration with product team members
• Lead in boxing up samples once they have hit their full life cycle and can be put away for Sample Sale Cross-Functional Collaboration
• Manage the full lifecycle of commercial product samples, including development, sales, TOP, marketing, and wholesale needs
• Attend and participate in weekly production meetings to ensure alignment of sample delivery timelines Photoshoots & Tradeshows
• Coordinate and pack samples for studio and destination photoshoots; track against pagination and shot lists, flagging any gaps
• Manage Carnet creation where needed for destination photoshoots
• Coordinate samples and assets for tradeshows (e.g. Playtime) and showrooms, including ordering and shipping signage, lookbooks, and display materials
• Steam, prep, organize samples and go-backs for photoshoots

Requirements/Qualifications:

• Bachelor's degree preferred
• Physically able to perform job duties that include moving and organizing sample bins, boxes, and racks, and lifting and carrying items weighing up to 50 lbs on a regular basis
• Exceptional attention to detail, organization skills, and affinity for order
• Excellent written and verbal communication skills
• Excellent time management skills; self-sufficient and able to adapt as needed
• Exceptional at creating and maintaining calendars and tracking documents
• Creative problem-solver
• Prior sample coordination, production, or retail experience preferred
• Flexible work schedule to meet the workflow of scheduled sample delivery dates
• Exceptional skills in Excel and shared Google Docs
• On site 20-24 hours per week, dependent on business needs Compensation - $22/hour

Pay:

$22.00 per hour Expected hours: 20.0 - 24.0 per week

Benefits:

401(k) Employee discount Flexible schedule Paid sick time

Work Location:

In person