Posting Details The Grants Management Bureau of the Department of Public Safety (DPS) is responsible for the programmatic and financial management of Traffic Safety grants projects for NMSP Districts across the state of New Mexico. The federal and state grants managed within this bureau represent critical funding for DPS law enforcement operations. Why does the job exist? The Grant Analyst position is responsible for the organization and management of grant awards and MOUs from the Department of Transportation including traffic safety campaigns such as ENDWI, Summer Enforcement, Car Seat Clinics, and Operation Buckle Up and Distracted Driving. This position will ensure that State and Federal grant monitoring regulations are adhered to in addition to managing the programmatic and financial compliance of applicable contracts and MOUs. How does it get done? The key responsibilities for this position will include but are not limited to the following: 1

• General ledger reconciliations which includes running share reports to validate and balance expenses that have hit the project. 2
• Payroll adjustments which includes identifying payroll errors on projects, completing payroll correction forms, and tracking expenses until errors have been resolved and backed out of the general ledger or project where applicable. 3
• Project activity validation to include validation of invoices, payroll, and overtime to ensure that costs charged under the projects are reasonable, allowable, and within the project's scope and budget. 4
• Project invoicing utilizing SHARE to bill and E-Grants to reconcile expenses from project costing module to the general ledger. 5
• Budget tracking to include the setting up of budgets in SHARE, monthly budget tracking of expenditures, and completing IBARS as needed. 6
• Adherence to program guidelines, procurement validation, and programmatic reporting including the GMB policies and procedures, Code of Federal Regulations, grant award conditions, and financial guides. 7
• E-Grants data entry/quality control which will include validating the information that the field officers enter into the E-grants system is accurate and the expenses match/balance to the general ledger and project costing module within SHARE.

Who are the customers? Work is performed for internal customers to include but not limited to the New Mexico State Police and the New Mexico Department of Public Safety. Work is performed on behalf of staff assigned to work within the NMDPS Grants Management Bureau. Ideal Candidate Work is performed for internal customers to include but not limited to the New Mexico State Police and the New Mexico Department of Public Safety. Work is performed on behalf of staff assigned to work within the NMDPS Grants Management Bureau. Minimum Qualification Bachelor's degree and three (3) years of relevant experience as it relates to the essential duties of the position. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling seven (7) years may substitute for the required education and experience. Employment Requirements Employment is subject to a pre-employment background investigation and fingerprinting in accordance with all terms and conditions of federal and state law, rules and regulations; and is conditional pending results. Continued employment is contingent upon remaining felony free, per Section 5.12.1.1 of the Criminal Justice Information Systems Security Policy. In addition, the selected candidate must possess and maintain a valid driver's license and obtain a Defensive Driving Certificate from the State of New Mexico. Working Conditions Work is primarily conducted in an office environment with regular use of visual/video display terminals (VDTs), personal computers, and telephones. The role may require occasional travel both in and out of state. The selected candidate must have reliable transportation for work-related travel. This position requires strong attention to detail and the ability to complete tasks with a high level of accuracy under strict deadlines in a fast-paced, high-volume environment. Depending on business needs, the candidate may occasionally be required to work extended hours, including weekends and holidays. The position also requires the ability to lift, carry, and move items weighing up to 25 pounds. Supplemental Information Do you know what Total Compensation is? Click here

Agency Contact Information:

Patricia Romero (505) 487-6483 Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement. Bargaining Unit Position This position is not covered by a collective bargaining agreement.