Minneapolis VA Health Systems Specialist Center for Care Delivery and Outcomes Research, Minneapolis VA Health Care System Minneapolis, MN Job Details Full-time $55,012 - $87,482 a year 11 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Confidential information handling Communication platforms Master's degree Bachelor's degree Collaborative technology platforms Productivity software Database software proficiency Full Job Description Full-Time Health Systems Research Opportunity Minneapolis VA Health Care System

INTRODUCTION

The Minneapolis Veterans Affairs Health Care System is seeking a proactive, detail-oriented and organized Health Systems Specialist (GS7T9) to join the Center for Care Delivery and Outcomes Research (CCDOR). We are looking for a flexible, reliable team member who can manage multiple priorities, follow through on tasks, communicate effectively, and provide exceptional customer service and support to investigators and various team members in our Research Center. CCDOR, a VA Health Systems Research Center of Innovation located on the campus of the Minneapolis Veterans Affairs Medical Center, has 32 Investigators and over 100 affiliate and research support staff.

WHY JOIN OUR CCDOR RESEARCH CENTER?

Be part of a nationally recognized research center at the forefront of health systems innovation; experience the satisfaction of work that supports research excellence and enhances care for those who served our nation. Join a supportive, diverse team where your ideas and contributions are valued, and where collaboration and innovation drive shared success. Gain mentorship, training, and ongoing learning opportunities in program management, quality improvement, and research administration—no matter your current career stage. Enjoy generous federal leave and benefits and a culture that values employee well-being, personal development, and work-life balance. Responsibilities 1. Program & Fellowship Administration Coordinate day-to-day operations of advanced fellowship programs, including onboarding, training, and integration of postdoctoral fellows. Interpret and implement national VA/OAA directives, ensuring program compliance and quality. Collaborate with program directors and stakeholders on risk management and process improvement initiatives. Coordinate educational seminars and align program activities with organizational goals. 2. Personnel & Systems Management Manage a range of personnel actions (onboarding, credentialing, security clearances, pay actions, appointments, etc.) in compliance with federal and local standards. Maintain HR and personnel data systems to track required actions, timelines, and benchmarks. Coordinate promotions and research appointments for Center staff. Serve in key roles such as

ADPAC, PIV

Card Sponsor/Manager, TMS Administrator, and Custodial Officer, resolving technology and access issues. 3. Data, Finance & Administrative Support Analyze program data, perform continuous process improvement, and generate financial reports to enhance program quality and efficiency. Support annual Center and project budget planning providing analytical insights and systems-based approaches for cost-effectiveness. Act as Contracting Officer Representative (COR) for procurement, ensuring federal compliance and integrating acquisitions into the research mission. Oversee publication data collection, reporting, and manage citation and knowledge management systems. 4. Project, Event & Special Assignment Coordination Plan, coordinate, and evaluate major meetings, retreats, and special events, aligning logistics and communications with strategic objectives. Design and deliver instructional/educational materials; lead cross-functional team initiatives and implement knowledge management updates. Execute special projects and priority tasks assigned by leadership, applying project management and quality improvement methodologies.

MINIMUM QUALIFICATIONS

Education and Experience (GS-7): Bachelor's degree in a business (e.g., health or public administration, etc) or health systems (e.g., psychology, public health, sociology, etc) related field OR at least one year of specialized administrative, program or research support experience equivalent to the GS-5 level, demonstrating skills in project coordination, data management, or office administration. Education and Experience (GS-9): Master's degree or two years of progressively higher-level graduate education in a business (e.g., health or public administration, etc) or health systems (e.g., psychology, public health, sociology, etc) related field OR one year of specialized experience equivalent to at least the GS-7 level, including independent management of administrative processes, personnel activities, or program compliance. Strong judgment, discretion, and confidentiality with sensitive information. Proficient in database management, Microsoft Office, and virtual collaboration tools. Team-oriented with strong organizational, communication, and time management skills. U.S. citizenship and ability to pass background check and obtain security clearance.

PREFERRED QUALIFICATIONS

Experience in administration, project management, or academic program coordination (VA or healthcare environment preferred). Exceptional organizational and analytical skills, with proven ability to develop, implement, and refine systems. Strong quantitative skills, with experience in budgeting and financial reporting. Tech-savvy; ability to troubleshoot technology issues and support access management. Ability to balance multiple priorities and adapt in a fast-paced environment.

COMPENSATION

This position may be filled at either the GS-7 (starting salary: $55,012) or GS-9 (starting salary $67,290) level based on the qualifications and experience of the selected candidate. Position is eligible for full benefits.

APPLICATION INSTRUCTIONS

To be considered, submit the following documents to Nancy Rettmann at by Friday October 30, 2026. Incomplete submissions, including those without a cover letter, will not be reviewed. 1.

Resume:

Include for each position: employer name and full address, job title, description of duties, beginning and ending dates (month/year) of employment, average hours worked per week (state whether part-time or full time clearly) 2.

Cover letter:

Address how your background, skills, and interests align with the duties/qualifications of this role 3.

All educational transcripts:

Unofficial transcripts are sufficient for interview consideration; your degree must be conferred on your official transcripts at time of hiring. Additional hiring details

• References may be requested as part of application processing.
• Applications will be reviewed on a rolling basis until the position is filled.
• This position requires on-site work; remote or hybrid arrangements are not permitted.
• Position will start as soon as a final candidate is selected and hiring process is complete.

This process can take 6-9 months.

Pay:

$55,012.00 - $87,482.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Education:

Bachelor's (Preferred)

Location:

Minneapolis, MN 55417 (Required) Ability to

Commute:

Minneapolis, MN 55417 (Required) Ability to

Relocate:

Minneapolis, MN 55417: Relocate before starting work (Required)

Work Location:

In person