Wedding Venue Coordinator

We're Hiring:

Wedding Venue Coordinator at Bella Cosa Are you ready to take on a fast-paced, high-energy role where every day is a unique challenge? As a Wedding Venue Coordinator, you will be at the heart of creating memorable experiences for our clients, overseeing every detail from start to finish. This dynamic position demands a strong, organizational mindset with the ability to juggle multiple priorities simultaneously. You will thrive in a high-pressure, client-facing environment that requires grace under pressure and impeccable administrative skills. Your weekends will be busy, as you lead the charge in ensuring each event goes off without a hitch. If you're someone who excels in navigating chaos, loves problem-solving on the fly, and has a passion for bringing dreams to life, this could be the perfect role for you! Bella Cosa is one of Florida's busiest and most sought-after wedding venues, hosting 300+ weddings per year. We are proud to be part of the Gilchrist Collection, a family of 12 venues dedicated exclusively to weddings.

Gilchrist Collection Mission Statement:

"Celebrating marriage through unforgettable weddings with the timeless charm of our venues and the devotion of our teams tying the knot to every couple's unique love story. "Perfection, no exception."

Duties:

The following gives a very broad outline of the duties of a Venue Coordinator. It includes but is not limited to: Collects payments per the client's payment plan, sending invoices and updating grids with payment information. Chases up late payments and date change payments. Upsells couples on add ons such as decor package or "in-house vendors" Schedules and run the ceremony rehearsal and rehearsal dinners with the client If the client selects to use our in-house catering service and/or in-house rentals: The Venue Coordinator works with the couples to make all menu, flatware, table setting, linen and napkin selections. Answers email and call communication/questions from the client throughout their planning process Conducts Planning Sessions with the couple throughout their planning process. Is present on event days, greets the client and ensures that they have everything they need. Ensures venue rules are followed throughout the day and turns over to the Night Event Manager before leaving Runs Styled Shoots and Open Houses at the venue Full time office based role, 40 hours with a heavy weekend based schedule.

Job Type:

Full-time Pay:

$50,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person