Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a finance team in New York on a contract basis with the potential for a long-term opportunity. This role is ideal for someone who enjoys keeping payables organized, ensuring timely and accurate disbursements, and building dependable vendor relationships. The position offers the opportunity to contribute to day-to-day accounting operations while supporting a company focused on operational excellence and long-term growth.

Responsibilities:

• Review incoming supplier invoices for accuracy, supporting documentation, and proper approval before entering them for payment.
• Prepare and issue payments to vendors within established deadlines while maintaining precise records in the accounting system.
• Respond to vendor questions regarding payment status, research discrepancies, and resolve issues in a timely and thorough manner.
• Reconcile payable balances, vendor statements, and related transactions to ensure financial records are complete and accurate.
• Maintain organized accounts payable files and documentation to support audits, reporting needs, and internal controls.
• Follow company accounting procedures and applicable standards to ensure compliance throughout the payment process.
• Monitor recurring issues and recommend practical improvements that increase efficiency, shorten processing time, and strengthen vendor service.
• Assist with invoice coding and data entry across financial platforms such as QuickBooks and Microsoft Dynamics as needed.