Administrative Assistant

Administrative Assistant at Swindell, Bohn, Durden & Phillips - CPAs & Advisors Administrative Assistant at Swindell, Bohn, Durden & Phillips - CPAs & Advisors in Neptune Beach, Florida Posted in about 1 hour ago.

Type:

full-time

Job Description:

Administrative Assistant (Front Desk and Office Operations) Jacksonville Beach, FL | 100% In-Office Direct applicants only. We welcome applications from candidates interested in joining our team. We are not partnering with agencies for this role. At SBDP , we are a growing midsize public accounting firm serving small businesses and healthcare providers with tax, accounting, and audit services. Recognized as a 2025 Top 100 Firm and one of Accounting Today's Best Small Firms to Work For , we are proud of the strong, people-first culture our team has built.

Our philosophy is simple:

how would you want to be treated if you were the client? That mindset shapes everything we do. Our clients are not just numbers, and neither are our team members. We value collaboration, professional growth, and creating an environment where people feel supported and heard. Located just blocks from the Atlantic Ocean in Jacksonville Beach, FL, we embrace a relaxed, coastal feel while delivering exceptional client service. We work hard, support one another, and enjoy being part of a close-knit firm where relationships matter. We are seeking a reliable, friendly, and highly organized Administrative Assistant to serve as the primary front-desk receptionist while supporting daily office and administrative operations. This role is ideal for a strong multi-tasker with a professional demeanor and a service-oriented mindset. This position is fully in-office and based in Jacksonville Beach. Position Summary The Administrative Assistant is responsible for front-desk reception and day-to-day office operations. This role supports administrative processes, maintains office and kitchen functionality, and assists with tax and accounting-related workflow tasks. The ideal candidate is dependable, detail-oriented, and comfortable managing multiple priorities in a fast-paced professional environment. Key Responsibilities Front Desk and Office Operations Serve as the primary receptionist, greeting clients and visitors and managing incoming calls. Manage client source document intake and work queue reconciliation. Coordinate meetings, conferences, and appointments as requested by partners and managers. Maintain office premises, equipment, and supplies to ensure a clean, organized, and professional environment. Order and maintain office and kitchen supplies, including monitoring inventory. Perform basic kitchen upkeep, including taking out kitchen trash and occasional refrigerator clean out. Coordinate with vendors for office equipment, maintenance, and building repairs. Ensure office equipment is in good working order. Run occasional business errands, such as post office trips, using a personal vehicle. Administrative Support Maintain the Administrative Procedures Manual, including standardizing and periodically reviewing procedures, forms, and files. Review annual administrative processes with departments and assist with updates. Assist with engagement letter and proposal preparation and routing. Perform other related duties as assigned. Tax and Accounting Support Assemble tax returns. Assist with route sheet updates and design changes as needed. Support engagement workflow and administrative accounting processes. Preferred Qualifications High school diploma required; Associate's degree in Business or Accounting preferred. Five years of administrative experience preferred; CPA firm experience is a plus. Strong organizational skills with the ability to manage multiple tasks and deadlines. Experience working in an accounting or professional services environment. Proficiency with Microsoft Office and accounting-related software; experience with Practice CS preferred. Strong written and verbal communication skills. Ability to exercise sound judgment and maintain confidentiality. Professional, cooperative approach when working with clients and firm staff. Work/Life Balance and Benefits Taking care of our people is central to who we are. SBDP is committed to providing a work environment that supports both professional success and personal well-being. Our comprehensive work?

life package includes:

Flexible, reduced schedule outside of busy season (May through December), with most schedules reflecting approximately 36 hours per week. Firm-paid medical, dental, and life insurance premiums (employee coverage) Firm contribution to Health Savings Account Flexible Spending Accounts 401(k) retirement plan with firm contribution Paid Time Off (PTO) Twelve paid holidays Firm-paid community service hours Firm-paid CPE credits Work Location Jacksonville Beach, FL | 100% In-Office Work visa sponsorship is not available for this position. Direct applicants only. Agency submissions will not be considered. Notice to Third Party Agencies SBDP does not accept unsolicited resumes from staffing agencies or recruiters. Any unsolicited resumes submitted to SBDP, or provided directly to any of our employees, will be considered the property of

SBDP. SBDP

reserves the right to hire candidates at its sole discretion without any obligation to compensate the submitting agency or recruiter.