Administrative Coordinator Orange County Urology Associates - 2.6 Laguna Hills, CA Job Details Full-time $22 - $25 an hour 19 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance Flexible schedule Life insurance Qualifications Teamwork Administrative experience High school diploma or GED Business Administration Clerical experience Associate's degree

Full Job Description Administrative Coordinator Employment Type:

Full-Time, Non-Exempt Location:

Laguna Hills, CA In-Office Schedule:

Monday-Friday, 8:00 AM-5:00

PM Reports To:

Chief Operating Officer (COO)

Preferred:

Candidates residing within approximately 30 miles of our headquarters in Laguna Hills, CA. Job Summary We are seeking an organized, detail-oriented, and customer-focused Administrative Coordinator to provide administrative and operational support for the day-to-day operations of our organization. This role supports office operations, facility coordination, technology administration, event planning, company communications, and special projects. The ideal candidate can manage multiple priorities, work independently, and collaborate effectively in a fast-paced healthcare environment. Key ResponsibilitiesAdministrative Support Provide administrative and clerical support to the Administrative Team. Prepare correspondence, reports, meeting materials, and other business documents. Coordinate meetings, schedules, conference room reservations, and event logistics. Maintain electronic and paper filing systems. Assist with special projects and company-wide administrative initiatives. Office Operations & Facilities Coordinate incoming and outgoing mail, packages, deliveries, and shipments. Order and maintain office, kitchen, and breakroom supplies for all OCUA locations. Coordinate office equipment maintenance and vendor services. Coordinate facility maintenance, repairs, and service requests with landlords, contractors, and vendors. Serve as a point of contact for facility-related issues and office operations. Technology & Communications Coordinate website updates and content changes with internal teams and external vendors. Manage content displayed on office televisions and digital communication screens. Maintain inventory and provide basic administration of company technology devices, including tablets, mobile devices, monitors, and other small office equipment. Event Planning & Coordination Assist with employee events, meetings, trainings, and company functions. Coordinate event logistics, catering, vendors, and communications. Support employee recognition programs and company celebrations. General Responsibilities Serve as a professional point of contact for employees, vendors, visitors, and business partners. Maintain confidentiality of company, employee, and patient information. Demonstrate professionalism, teamwork, and exceptional customer service. Perform other duties and special projects as assigned. Qualifications Required High school diploma or equivalent. Preferred Associate degree or certificate in Business Administration, Healthcare Administration, Office Administration, or a related field. One year of administrative, office support, customer service, facilities coordination, or related experience. Experience coordinating events and working with vendors. Knowledge, Skills & Abilities Strong organizational, communication, and time-management skills. Excellent attention to detail and accuracy. Proficiency in Microsoft Office Suite, including Outlook, Word, and Teams. Basic understanding of office technology, website content management, and audiovisual equipment. Ability to manage multiple priorities, work independently, and collaborate effectively. Professional communication skills when working with employees, vendors, and leadership.

JOIN OUR TEAM

If you are organized, dependable, patient-focused, and enjoy working in a collaborative healthcare environment, we invite you to join the Orange County Urology Associates team.

Pay:

$22.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person