Administrative Coordinator

Description A renowned landscape architecture firm is seeking a permanent Administrative & Marketing Coordinator to support its Downtown Los Angeles studio. This role blends high-level administrative support with marketing coordination, ideal for a detail-oriented detail oriented who thrives in a fast-paced, creative environment. The Coordinator will work closely with the Managing Principal and marketing team to ensure seamless office operations and successful proposal development.

Responsibilities:

• Provide comprehensive administrative support to the Managing Principal, including scheduling, communication, and office coordination.
• Oversee daily office operations, ensuring tasks are completed efficiently and on time.
• Assist with the preparation of proposals, presentations, and marketing materials, ensuring accuracy and professionalism.
• Review RFPs, NDAs, and other project documentation to support marketing and proposal activities.
• Maintain and update marketing databases, collateral, and internal systems to ensure consistency and accessibility.
• Coordinate with sub-consultants to collect necessary documentation and ensure timely submissions.
• Support contract preparation, review processes, and execution tracking in collaboration with legal teams.
• Monitor project timelines, ensuring contracts and related tasks are completed in accordance with deadlines.
• Collaborate with internal teams and leadership to prepare interview presentations and submission materials.
• Facilitate communication between clients, consultants, and internal departments to ensure smooth project execution. Requirements
• Minimum of 3 years of experience in an administrative, marketing, or coordination role.
• Strong organizational, writing, and editing skills, with a preference for experience in architecture, engineering, or design industries.
• Proven ability to handle multiple deadlines and prioritize tasks in a dynamic environment.
• Highly detail-oriented with strong problem-solving abilities and a proactive approach to challenges.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with Adobe Creative Suite tools such as Photoshop, Illustrator, InDesign, and Acrobat.
• Bachelor's degree in Business Administration, Marketing, or a related field is preferred.
• Excellent communication skills, with the ability to liaise effectively with clients, consultants, and internal teams.

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