Administrative Assistant / Operations Coordinator (Part-Time)

Location:

On-site, Canton, CT Pay:

$20/hour

Schedule:

Approximately 20 hours per week, Monday-Friday, afternoons (typically 12:00 PM-5:00 PM) Potential for

Growth:

Opportunity to transition into a full-time role About Kelyniam Kelyniam is a medical device manufacturer dedicated to improving patient outcomes through customized cranial implants. We work closely with surgeons and hospitals across the country to provide patient-specific solutions for complex cranial reconstruction cases. We are a small, collaborative team where every employee has a meaningful impact on our success and on the patients we ultimately serve. To learn more about our company and mission, please visit www.kelyniam.com. Position Overview We are seeking a highly organized and detail-oriented Administrative Assistant / Operations Coordinator to support a variety of administrative, logistics, inventory, and operational activities. This position is ideal for someone who enjoys variety in their work, is comfortable managing multiple tasks, and thrives in a small business environment where teamwork and adaptability are important. The position is currently part-time, approximately 20 hours per week, with afternoon hours preferred. While we have some flexibility for the right candidate, candidates should generally be available during afternoon business hours, Monday-Friday from 12:00-5:00pm. Responsibilities Administrative Support

• Receive, sort, and scan incoming mail
• Scan checks for deposit
• Enter receipts and expenses into QuickBooks
• Maintain electronic records and filing systems
• Provide general administrative support Shipping & Logistics
• Create shipping labels
• Track shipments and obtain proof of delivery
• Coordinate shipment and receipt of implants and demonstration materials
• Update case and shipment information within company systems Inventory & Purchasing
• Monitor inventory levels
• Assist with purchasing office and operational supplies
• Perform receiving inspections of incoming materials
• Maintain inventory records Marketing & Sales Support
• Schedule approved social media posts
• Maintain marketing materials
• Prepare and ship demonstration kits and promotional items Production & Case Support
• Assist with packaging preparation for implant cases
• Acquire and organize customer CT scans
• Support case coordination activities
• Review documentation for completeness as trained Additional Duties
• Support special projects and process improvement initiatives
• Perform data entry and system updates
• Assist with general operational needs as assigned Qualifications Required
• High school diploma or equivalent
• Strong organizational and time-management skills
• Excellent attention to detail
• Proficiency with Microsoft Office (Outlook, Word, and Excel)
• Strong written and verbal communication skills
• Ability to work independently and manage multiple priorities Preferred
• Administrative experience
• QuickBooks experience
• Salesforce or CRM experience
• Experience in manufacturing, healthcare, medical device, logistics, or other regulated industries
• Inventory management or purchasing experience What We're Looking For The ideal candidate is:
• Organized and reliable
• Detail-oriented
• Self-motivated
• Comfortable learning new systems
• Able to adapt in a fast-paced environment
• Interested in growing with a small company Physical Requirements
• Ability to lift and move packages up to 50 lbs.
• Ability to sit, stand, and work at a computer for extended periods
• Ability to organize and handle inventory and shipping materials To apply, please submit your resume and a brief introduction explaining your interest in joining the Kelyniam team.

Pay:

From $20.00 per hour Expected hours: 20.0 per week Ability to

Commute:

Canton, CT (Required)

Work Location:

In person