Administrative Coordinator (Operations & Executive Support)

Administrative Coordinator (Operations & Executive Support) 2275 Technical Pkwy, Charleston, SC 29406 Hybrid work $21

• $29 an hour
• Full-time $21
• $29 an hour
• Full-time Administrative Coordinator (Operations & Executive Support) Dirigo Builders is hiring an Administrative Coordinator to support day-to-day operations, leadership, and overall organization across the business.

This role is ideal for someone who enjoys being the person that keeps things organized and ensures details don't get missed. No two days look the same—this is a hands-on role that blends administrative support, executive assistance, and general operations coordination. Dirigo Builders is a high-end custom cabinetry, carpentry, and millwork company that has grown steadily every year since its founding in 2018. With a team of 30 employees, we take pride in craftsmanship, precision, and attention to detail in everything we build. We're looking for someone who brings that same mindset into the office—someone who ensures the back-end of the business runs with the same level of care and detail as the work happening in the field. You'll work closely with the Owner/CEO's and the finance/operations lead, helping to keep the business organized, supporting the team, and making sure important details don't fall through the cracks. This role requires someone who can take direction, take initiative, and step in where needed—while also helping bring structure and consistency to how things are done over time.

KEY RESPONSABILITIES

Executive & Personal Support Manage and maintain Owner/CEO's calendar (business and personal scheduling) Review and organize email inboxes; flag important items and clear non-essential communication Coordinate scheduling, cancellations, and rescheduling of meetings and personal appointments Ensure documents (PDFs, contracts, approvals) are signed and processed Organize desktop files and maintain structured digital systems Administrative & Office Operations Set up and maintain a physical filing system for office paperwork Keep the office and showroom organized, clean, and presentable Coordinate utilities (internet, water, electric, gas, trash), including troubleshooting issues Run errands as needed (bank deposits, check collection, office needs, etc.) Assist with cutting checks and handling basic financial admin tasks Licensing, Documentation & Organization Manage and track all business license renewals across counties and organizations Maintain a calendar of renewal dates and flag upcoming items to leadership Organize subcontractor documentation (COIs, W-9s) and ensure records are complete and up to date Maintain organized Google Drive folders by job (plans, documents, photos, etc.) Collect and organize job photos upon completion Financial & Project Support Help keep Owner/CEO on track with invoicing Assist in organizing and communicating basic financial inflows/outflows Support improvements to internal processes for tracking job-related financial information Team Coordination & Communication Collect agenda items from team members and prepare meeting agendas Take notes during meetings and distribute follow-ups and action items Help track accountability on action items across the team Assist in coordinating team events (cookouts, etc.) Hiring & Employee Support Post job listings and organize incoming candidates Assist in coordinating hiring efforts and resume organization Directly support the HR representative with employee evaluation processes, including collecting paperwork and scheduling meetings Help maintain employee files and documentation Assist in keeping employee-related processes organized and on schedule General Support Assist leadership and team members with day-to-day administrative needs Identify opportunities to improve organization, communication, and efficiency Take initiative to solve problems and improve processes where needed Step in wherever needed to support the team and keep things running smoothly Requirements 5+ years of administrative, office, or operations support experience Strong organizational skills and attention to detail Proven ability to manage multiple priorities and follow through reliably Self-starter who can identify problems, take initiative, and execute solutions Comfortable taking direction while also working independently Strong communication and coordination skills across a team Ability to shift between hands-on tasks (errands, office upkeep) and professional responsibilities (meetings, documentation, communication) Patience and persistence—able to help implement and reinforce new processes over time without getting discouraged Valid driver's license and reliable transportation Willingness to run errands and travel between office locations, job sites, and banks Preferred Experience Familiarity with construction, trades, or project-based businesses Experience with: Google Workspace (Drive, Sheets, Calendar) QuickBooks or similar tools Experience supporting hiring or employee coordination What Success Looks Like Calendars, inboxes, and documents are organized and up to date Licenses, files, and records are consistently maintained and easy to access Meetings are structured with clear agendas and follow-ups Administrative and operational tasks are handled reliably and efficiently The team feels supported and more organized day-to-day Work Environment Hybrid role (North Charleston + James Island with some remote flexibility) Hands-on, fast-paced construction environment Collaborative, team-oriented culture within a traditionally male-dominated field Compensation $45,000

• $60,000 (depending on experience) Health and dental insurance available after 6 months Opportunity to grow with the role as the business expands

Pay:

$21.00

• $29.

00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

Hybrid remote in Charleston, SC 29406