Office Assistant/Administrative Coordinator

Job Title:

Office Assistant /

Administrative Coordinator Location:

Plano, TX Job Type:

Full-time, in-office

Physical Office Staff Size:

15-20 employees

Role Overview:

We are seeking a reliable, organized, and proactive Office Assistant to support daily administrative operations in a small, fast-paced office. This role is critical in keeping the office running smoothly, supporting leadership, and ensuring a positive environment for employees and visitors

Key Responsibilities:

Office Operations:

Maintain office supplies, place orders, and manage inventory Coordinate office maintenance, vendors, and service providers Ensure office cleanliness, breakroom supplies, organization, and functionality Administrative Support Provide day-to-day support to leadership and team members Manage calendars, schedule meetings, and coordinate logistics Arrange logistics for Customer meetings Handle incoming calls, emails, and general inquiries Assist executives with day-to-day needs/errands Front Desk & Coordination Greet visitors and manage front desk activities Handle mail, packages, and courier services Assist with onboarding logistics for new hires

Finance & Basic HR Support:

Assist with basic office expense tracking, invoices, and basic bookkeeping tasks Support payroll coordination and timesheet collection as needed

Project & Miscellaneous Support:

Assist with small projects, reports, and data entry Coordinate team events, lunches, and internal communications Support ad-hoc requests from management Be able to drive nearby as needed for furnishing and pickup supplies, coffee/Food etc.

Qualifications:

1-3 years of administrative or office support experience Strong organizational and multitasking skills Good communication and interpersonal skills Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace Ability to work independently in a small team environment

Preferred Traits:

Self-starter with a "figure it out" mindset Detail-oriented and dependable Friendly, professional demeanor Comfortable wearing multiple hats in a small office Benefits (Optional to Include): Paid time off (PTO) Growth opportunities within the company Stable, collaborative work environment Desirable - Bilingual (English / Spanish