About Us Inter Contracting Corp. (ICC) is a NYC-area heavy civil/infrastructure contracting firm with a $100M+ backlog, working on public works projects across water main, sewer, and treatment plant construction. We're looking for a detail-driven Administrative Assistant to support contract billing and change order work, alongside general office administration. Position Overview The right candidate will be comfortable moving between hands-on administrative support and precise, detail-heavy billing/change order work. This is a full-time, in-person role based in our Mount Vernon, NY office. Responsibilities — Billing & Change Order Work Prepare, track, and process change orders on active projects Support contract billing cycles and documentation Assist with certified payroll and prevailing wage documentation Enter basic invoice and billing data in QuickBooks Maintain organized billing and change order records across multiple company entities Coordinate with project management and field staff to gather change order backup and support documentation Responsibilities — Administrative & Secretarial Support Answer and direct incoming phone calls Greet visitors and manage front-office coverage General filing, scanning, and document organization Support scheduling and correspondence for the Finance/Contract Administration team Perform other general office and clerical duties as needed Qualifications Demonstrated experience preparing change orders Experience working on prevailing wage and union construction projects Comfortable with basic QuickBooks data entry Strong organizational skills and high attention to detail Professional phone and front-desk presence Ability to work in person, full time, at our Mount Vernon, NY office Construction industry background What We Offer Full-time, stable position with a growing infrastructure contractor 401(k) Health insurance Dental insurance Salary range: $65,000-$80,000/year, based on experience

Pay:

$65,000.00 - $80,000.00 per year Application Question(s): Do you have experience preparing construction change orders?

Experience:

Construction:

1 year (Required) Ability to

Commute:

Mount Vernon, NY 10550 (Required)

Work Location:

In person