Primary Role:

Perform various administrative support duties to ensure accounts payable operations run smoothly and efficiently. Perform necessary data entry functions to ensure timely and accurate payments to vendors, entering employee expenses and obtaining all necessary approvals. Create and maintain vendor files, disseminate information, research and resolve any vendor concerns.

Responsibilities :

Accounts Payable (75%)

• Monitors and processes accounts payable email and names and moves invoices to appropriate folders.
• Verifies P.O. numbers for each invoice and checks for accuracy.
• Reviews vendor statements for accuracy and resolves any balance inconsistencies.
• Reviews and posts employee expenses and obtains necessary approvals and enters into IFS.
• Manage monthly lease and rent payments to ensure timely payment.
• Sets up new vendors in IFS and responds to all A/P related inquiries.
• Loads ACH payments into banking system and prepares and mails hard checks to vendors.
• Match payments with corresponding invoices and obtain necessary approvals.
• Communicate with vendors regarding invoice inquiries, discrepancies, and payment status.
• Resolve issues and discrepancies promptly to maintain positive vendor relationships.
• Maintain organized records of invoices, payments, and related documentation. Other related accounting duties as assigned Administration (25%)
• Consult with internal and external contacts regarding A/P accounts.
• Provides telephone back-up support and directs incoming calls.
• Use word processing, spreadsheet and database software to format and prepare reports and letters.
• Operate voice mail messaging systems, video conference, and computer scanning equipment.
• Executive expenses, Personal expenses. Approval and/or payment of invoices
• Timely response to internal and external contacts
• Timely and accurate completion of assigned tasks
• Other administrative tasks as assigned.
• Maintain a safe working environment, promote health and safety awareness.

Minimum Required Education:

• Related post-secondary accounting education required, certificate or diploma

Knowledge, Skills, and Abilities:

• Excellent verbal and written communication.
• Comfortable working in a team environment remotely.
• Attention to detail.
• Logical and analytical.
• Strong MS Excel Capabilities.
• Intermediate to advanced proficiency with MS Office Suite.
• Experience with IFS Cloud for Manufacturing software is preferred.
• Minimum 5 years accounts payable and/or accounting related experience required .

Job Competencies:

Communication:

Communicates well (written and verbal) has good listening skills

Computer Skills:

Skilled with computers, takes advantage of new technology, learns new tools quickly, uses technology to enhance job performance.

Dependability:

Meets deadlines, works independently, accountable, maintains focus, punctual, good attendance record

Initiative:

Takes action, seeks new opportunities, strives to see projects to completion

Interpersonal Skills:

Builds strong relationships, is flexible/adaptable, works well with others, solicits feedback.

Organizational Skills:

Information organized and accessible, maintains efficient workspace, manages time well

Physical Demands:

• Ability to work in an office setting
• Occasionally Lift / Carry weights to 20 lbs.
• Position is 5 days / week, 8 hours per day
• Reno based remote position with periodic in-person team meetings

Pay:

$54,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Employee discount Health insurance Life insurance Paid sick time Paid time off Retirement plan Vision insurance Work from home Application Question(s): Do you have experience with IFS?

Education:

Bachelor's (Required)

Location:

Reno, NV (Required)

Work Location:

Remote