Executive Assistant HBC Decks Tempe, AZ Job Details Full-time $50,000 - $75,000 a year 1 day ago Benefits Paid holidays Retirement plan Paid sick time Qualifications Accounting systems Spreadsheets AI tools proficiency Full Job Description Executive Assistant HBC Decks | Tempe, Arizona | Full-time, in person HBC Decks is seeking a highly capable Executive Assistant to support the Owner across HBC Decks and related businesses. This dedicated role focuses on buying back the Owner's time by taking appropriate work completely off his plate. What you will own Manage the Owner's inbox, calendar, meeting preparation, reminders, priorities, and follow-through. Communicate professionally with clients, vendors, and team members; draft routine responses in the Owner's voice and escalate issues with concise recommendations. Support bookkeeping and financial administration, including invoices, receipts, bills, account follow-up, reconciliations, and organized records. Coordinate research, appointments, vendors, renewals, documents, projects, and appropriate personal administrative responsibilities. Maintain confidentiality, protect focus time, solve problems independently when appropriate, and ensure commitments do not fall through the cracks. Provide sound judgment for defined evening and weekend work-phone coverage. This is not a 24-hour on-call role. What we are looking for You are organized, resourceful, self-motivated, detail-oriented, calm under pressure, and an exceptional written and verbal communicator. Relevant experience in executive assistance, bookkeeping, office coordination, client service, or administrative support is preferred. Comfort with spreadsheets, cloud software, accounting systems, and responsible AI use is essential. Construction or project-based business experience is a plus.

Compensation and benefits Base salary:

$50,000 per year. Opportunity to earn up to $10,000 annually through quarterly individual-performance bonuses and up to $15,000 annually based on company financial performance, for maximum total annual compensation of $75,000. Paid vacation, paid sick time, and paid holidays are included. Health insurance and a retirement plan are not currently offered. Application process Apply through Indeed with your résumé and complete all requested application questions. Candidates who advance will complete structured interviews, a working-style assessment, a short paid project based on realistic responsibilities, and appropriate reference and pre-employment checks. HBC Decks is an equal opportunity employer. Employment decisions are based on qualifications, merit, business needs, and the ability to perform the responsibilities of the position. Required three-minute video Include a link to one video, no longer than three minutes, with your Indeed application. Upload it to YouTube, Vimeo, Loom, Google Drive, or a comparable service, set access to anyone with the link, and do not submit a link that requires access approval. In the video, explain why this role interests you, what you have learned about HBC Decks, the work environment where you perform best, the strengths you would bring, and where you hope to be professionally in five years. A clear phone or computer recording is sufficient; do not read an AI-generated script.

Pay:

$50,000.00 - $75,000.00 per year Application Question(s): Please paste a shareable link to your required three-minute video. Set the video so anyone with the link can view it; links requiring access approval will not be accepted.

Work Location:

In person