Legal Executive Assistant

Legal Executive Assistant at Buchanan Legal Professional Services Legal Executive Assistant at Buchanan Legal Professional Services in San Jose, California Posted in 3 days ago.

Type:

full-time

Job Description:

A prestigious Am Law firm is seeking a tech-savvy, forward-thinking Executive Assistant to provide sophisticated support to attorneys and practice leadership. This role will sit hybrid in Silicon Valley, CA.

Key Responsibilities:

Provide high-level executive support, including complex calendaring, travel coordination, meeting preparation, and priority management. Support legal and administrative workflows, including document preparation, matter coordination, deadline tracking, and cross-functional collaboration. Assist with client onboarding, conflicts coordination, and client relationship management. Support business development efforts, including pitches, research, CRM updates, attorney bios, and event coordination. Partner with billing and finance on pre-bills, invoicing, and related client requests. Contribute to practice operations, process improvements, and special projects, while serving as a trusted support resource across the team.

Qualifications:

3+ years of prior law firm Executive Assistant or legal administrative support experience required. Bachelor's ore related degree required. Strong technical aptitude and comfort with evolving tools and systems. Professional communication skills and a high-touch client service mindset