Executive Assistant Cancer Center of South Florida

PLLC - 3.6

West Palm Beach, FL Job Details 3 hours ago Qualifications Office supply management Stakeholder engagement Correspondence management Confidential information handling Office activity coordination Business travel arrangements Phone communication 5 years Executive administrative support Phone call screening Data summary reports Bachelor's degree Decision making Office supply ordering Vendor communication Data interpretation Managing projects Managing executive calendars Phone triage Senior level Data-driven decision making Communication skills Editing Stakeholder relationship building Progress tracking (project management tasks) Event logistics coordination Stakeholder management

Full Job Description Description:

POSITION SUMMARY

The Executive Administrative Assistant provides high-level administrative support to the Chief Operating Officer of Tampa General Provider Network and the Chief Legal Officer. Responsibilities include managing complex calendars, preparing correspondence and reports, responding to information requests, coordinating meetings, conference calls, and executive retreats, and providing support for routine projects and follow-up activities. This highly organized professional must demonstrate discretion, sound judgment, attention to detail, and the ability to manage multiple priorities while building effective relationships with executives, physicians, team members, and external stakeholders.

Work Hours:

8:30am-5pm Monday-Friday

CORE ESSENTIAL RESPONSIBILITIES

Represent the executive in meetings and communications as appropriate, ensuring alignment, accuracy, and timely follow-through. Exercise discretion and sound judgment in handling sensitive information, managing confidential matters, and making decisions on behalf of the executive. Prioritize and manage matters requiring executive attention; track follow-ups and ensure resolution of critical issues. Monitor and follow up on tasks and projects assigned to others; support progress tracking for initiatives sponsored by the executive. Manage and maintain the executive's calendar, including scheduling meetings, appointments, and speaking engagements. Coordinate travel logistics, including booking arrangements and processing reimbursements and invoices. Act as a liaison between the executive and internal/external stakeholders, including staff, vendors, consultants, and agencies. Screen and triage phone calls, emails, and visitors; provide responses or redirections with professionalism and diplomacy. Draft, edit, and prepare high-quality correspondence, reports, presentations, and executive-level documents. Compile, analyze, and summarize data from various sources to support informed decision-making. Support facility-wide supply and order management as needed. Coordinate and manage logistics for events, retreats, meetings, and special projects.

Requirements:

REQUIRED EDUCATION & EXPERIENCE

Bachelor's degree or comparable relevant experience required. At least 5 years of experience as an Executive Assistant supporting C-Level Executives preferred

REQUIRED KNOWLEDGE, SKILLS OR ABILITIES

Executive level communication skills (written and oral), attention to detail, strong interpersonal skills required. Ability to function in a high-paced environment. Problem solver with critical thinking skills who can work independently

Work Schedule Location Requirements:

Must reside in Tampa, FL or West Palm Beach areas May require occasional travel to office in Tampa and West Palm Beach Must be willing to work Monday through Friday 8:30am-5:00 pm