An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
PERSONAL & EXECUTIVE ASSISTANT RESPONSIBILITIES 1.
Transportation & Appointments Drive me to and from business locations, meetings, appointments, and events. Help coordinate my daily schedule and make sure I am where I need to be on time. Schedule and manage my personal/beauty appointments, including: Hair Facials/skincare Laser appointments Other beauty and self-care appointments Drive/accompany me to appointments when needed. Take father to appointments when needed. Potentially assist with my hair when necessary, depending on skill set. 2.
Child:
Activities & Transportation Take child to practices, activities, and other scheduled commitments. Research and secure a good swim program/class for child. Research basketball opportunities available through childs school. Keep childs activity schedule organized and coordinate transportation. 3. Household & Personal Organization Help keep my home clean, organized, and functioning smoothly. Keep my home office clean and organized. Put together/assemble items for the house when needed or coordinate someone to do so. Maintain organization throughout the home as needed. Closet & Wardrobe Organize and maintain my closet. Keep clothing, shoes, accessories, etc. orderly. Help select and photograph complete looks/outfits so I have an organized reference of what to wear. Help plan outfits for meetings, events, content shoots, and appearances. Source clothing and accessories when needed. 4. Podcast Help coordinate and produce my podcast, including: Research and suggest potential guests. Contact and schedule guests. Maintain the podcast calendar. Develop topic and episode ideas. Help select my outfits for filming. Prepare and organize the set before filming. Help shoot/record content and behind-the-scenes footage. Break podcast recordings into additional social media content. Keep track of upcoming episodes, guests, topics, and content needs. 5. Prayer & Pilates Content Help develop and manage content for Prayer & Pilatesstudio, including: Schedule guests. Research scriptures that align with upcoming topics. Brainstorm episode/content topics. Help develop themes and concepts. Select my outfits. Source looks, clothing, props, and other items needed for shoots. Prepare the room/set for filming. Assist with shooting content. Edit and organize content for posting. 6. Business Social Media & Content Help maintain a consistent social media presence for the companies.
Responsibilities include:
Visit company locations to capture photos and videos. Organize incoming content from each location. Identify content worth posting. Create/edit posts, reels, videos, and other content. Write or assist with captions. Maintain a consistent posting schedule.
Post across:
Facebook Instagram TikTok Help make sure the locations are consistently showing their clients, staff, activities, programs, events, and overall brand in a positive and professional way. 7. My Personal Brand & Social Media Help me build and consistently maintain my personal social media presence.
This includes:
Serve as my photographer/content person at events, meetings, and appearances. Take quality photos and videos of me. Capture candid and behind-the-scenes content. Edit my photos and videos. Help determine what should be posted. Create and post content consistently. Help me film talking videos and other short-form content. Develop and film "Day in the Life" content. Turn my everyday activities, meetings, businesses, events, and projects into usable content. Help me plan what to wear when content will be captured. Keep a library of my best photos, videos, and content. Manage/assist with posting across my social platforms. 8. Overall Expectation The goal of this position is to have one highly organized, proactive person who helps keep my life moving. I need someone who can look at my calendar, businesses, household, family responsibilities, content needs, and upcoming events and anticipate what needs to happen without waiting for me to give instructions every step of the way. This person should constantly be thinking: What does she need next? What can I handle for her? What needs to be scheduled, organized, prepared, captured, posted, or completed?
