Onsite Executive Administrative Assistant - Hendrick Automotive Group! Hendrick Automotive Group - 3.7 Charlotte, NC Job Details Full-time 22 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance 401(k) matching Employee discount Professional development assistance Life insurance Retirement plan Qualifications Confidential information handling Microsoft Excel Property management tools Microsoft Outlook Executive administrative support Administrative experience Real estate administrative experience Conflict management Working as an executive assistant Associate's degree Travel scheduling Technical Proficiency Time management Full Job Description Hendrick Automotive Group is seeking a highly organized and detail-oriented Onsite Executive Administrative Assistant to join our Real Estate Team - Onsite in Charlotte, NC!

POSITION SUMMARY

The Executive Administrative Assistant provides high-level, proactive administrative support to the Vice President of Real Estate at Hendrick Automotive Group. This role operates at the center of a fast-paced, high-volume real estate environment and demands exceptional organizational skills, sound judgment, and a commitment to confidentiality. The ideal candidate anticipates the needs of the VP, manages competing priorities with ease, and serves as a reliable extension of executive leadership.

CORE COMPETENCIES REQUIRED

Exceptional organizational and time management skills High attention to detail and accuracy in all deliverables Strong written and verbal communication abilities Proactive problem-solving and conflict resolution Ability to maintain strict confidentiality across all matters Proficiency with Microsoft Office Suite and real estate management platforms Adaptability in a rapidly changing, high-stakes environment Professional presence and sound executive-level judgment

KEY DUTIES & RESPONSIBILITIES

TRAVEL

COORDINATION

Plan, coordinate, and book all travel arrangements for the VP of Real Estate, including flights, accommodations, ground transportation, and itineraries Submit complete and accurate expense reports in a timely manner following each trip Anticipate logistical needs and proactively resolve travel conflicts or disruptions.

CALENDAR MANAGEMENT

Maintain and actively manage the VP's calendar, ensuring adequate travel time is built in between commitments Identify and resolve scheduling conflicts as they arise with professionalism and efficiency Coordinate and manage recurring team meeting schedules, including: Project Update Meetings Directors Meetings Team Building Events Produce a comprehensive weekly schedule report and maintain it in real time as changes occur.

EMAIL MANAGEMENT & COMMUNICATION

Monitor the VP's email with the intent to help prioritize and triage incoming correspondence Flag urgent matters, surface action items, and organize communications by priority Draft and send responses on behalf of the VP when directed, maintaining the VP's voice and professional standard.

REAL ESTATE MANAGEMENT

Manage the data conversion and migration process from the

K:

Drive to the REMAN Hub system Process and track Certificates of Insurance (COIs) within the system, ensuring accuracy and timeliness Manage portfolio reporting, including critical dates review to ensure no deadlines are missed Serve as a resource and point of accountability for data integrity within the REMAN Hub.

REAL ESTATE

(RE)

UPDATE MEETINGS

Prepare and distribute complete bi-weekly RE Meeting Reports prior to each meeting Attend all RE Meetings as a consistent presence representing administrative support Issue detailed meeting minutes following each session that clearly highlight decisions made, directions given, and action items assigned to the RE team

EDUCATION/EXPERIENCE

Associate's or Bachelor's degree preferred; equivalent combination of education and experience considered Minimum 3-5 years of executive administrative support experience, preferably in real estate, corporate, or fast-paced environments Experience supporting senior-level or C-suite executives strongly preferred.

TECHNICAL SKILLS

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) Experience with real estate management or property management platforms a plus Familiarity with document management systems and shared drive environments (

K:

Drive, SharePoint, etc.) Ability to learn proprietary platforms such as REMAN Hub quickly Join us to be part of a vibrant team committed to excellence! This paid position offers an exciting opportunity to develop your administrative expertise within a forward-thinking automotive group dedicated to growth and success! To perform the job successfully, an individual should demonstrate the company's core values of Servant Leadership, Teamwork, Integrity, Commitment to Customer Enthusiasm, Passion for Winning, Accountability at All Levels, and Commitment to Continuous Improvement. For more information, please visit www.hendrickcareers.com. Hendrick Automotive Group is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Application Question(s): Are you available to work Full Time M-F - Onsite? This is not a remote role.

Education:

Associate (Required)

Experience:

Executive administrative support: 3 years (Required) Ability to

Commute:

Charlotte, NC 28212 (Required)

Work Location:

In person