Executive Assistant - temp to perm

Executive Assistant - temp to perm at FlexStaff Careers Executive Assistant - temp to perm at FlexStaff Careers in Bronxville, New York Posted in 8 days ago.

Type:

temporary

Job Description:

FlexStaff is seeking a temp to perm Executive Assistant for our client, a higher education organization located in the Bronx. This is an on-site position, Monday-Friday, 9:00am-5:30pm (1-hour unpaid lunch) Temp pay rate: $32.00-33.00/hr •higher education experience is highly preferred Our client is looking for a proactive and highly organized Executive Assistant to provide comprehensive, high-level administrative support to the Vice President of Development. This visible role requires exceptional judgment, independent thinking, and strong customer service in a fast-paced environment. Key duties include managing complex calendars, coordinating travel, handling communications, tracking projects, and interacting with senior leadership (e.g., President, CEO, Deans, Executives and Department Chairs) and high-profile external stakeholders (e.g., donors, trustees).Provide administrative coverage for other AVPs in the absence of their EAs as needed.

RESPONSIBILITIES

Manage the Vice President's complex calendar, including scheduling, conflict resolution, and coordinating detailed domestic and international travel with itineraries and briefings. Organize and coordinate high-level meetings with various stakeholders, preparing agendas, disseminating materials, and taking minutes as needed. Oversee all incoming communications, triage requests, and prepare/edit professional correspondence and documents for the VP's approval. Proactively gather and prepare research and briefing materials to ensure the VP is fully prepared for all engagements. Collaborate with the Assistant VP to track key projects and maintain the VP's schedule and awareness of critical updates. Provide exceptional customer service to all internal and external constituents, including senior leadership, Board members, and donors. Utilize Raiser's Edge for data management, reporting, and information retrieval. Represent the Vice President with the utmost professionalism, exercise sound administrative judgment, and maintain strict confidentiality. Perform additional administrative duties as assigned.

QUALIFICATIONS

Experience:

High School Diploma and 5+ years of progressively responsible administrative support.

Skills:

Superior organizational skills and meticulous attention to detail. Excellent calendar management, specifically for complex executive meetings. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional verbal and written communication. Strong decision-making ability and sound judgment.

Attributes:

Exceptional customer service and professional demeanor (phone and in-person). Ability to thrive in a fast-paced, high-pressure environment; flexible, proactive, and efficient. Unwavering professionalism and strict confidentiality. Positive attitude, strong initiative, and ability to quickly learn office operations.