Executive Assistant

Executive Assistant to Senior Executive, Garden City, NY About the Company We are a dynamic and growing real estate firm focused on delivering exceptional value through strategic investments, development, and property management. Our team is fast-paced, collaborative, and committed to excellence. Position Overview We are seeking a highly organized, proactive, and discreet Executive Assistant to support a senior executive. This role requires a professional who thrives in a fast-moving environment, anticipates needs, and ensures seamless day-to-day operations. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities with efficiency and poise. Key Responsibilities Manage complex calendars, scheduling meetings, appointments, and travel arrangements Coordinate internal and external meetings, including preparing agendas, materials, and follow-ups Act as a liaison between the executive and internal teams, clients, investors, and external partners Prepare, review, and edit correspondence, reports, and presentations Handle confidential information with a high level of discretion and professionalism Track key projects, deadlines, and deliverables to ensure timely execution Assist with real estate-related documentation, transactions, and due diligence materials Organize and maintain digital and physical filing systems Support event planning, including investor meetings, site visits, and company events Identify opportunities to improve administrative processes and efficiency Qualifications 5+ years of experience supporting senior-level executives, preferably in real estate, finance, or a related industry Exceptional organizational and time management skills Strong written and verbal communication abilities Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools Ability to multitask and prioritize in a fast-paced environment High level of professionalism, integrity, and discretion Experience with real estate transactions or terminology is a plus Preferred Attributes Proactive problem-solver with a "no task too small" mindset Strong interpersonal skills and ability to build relationships at all levels Detail-oriented with a high degree of accuracy Adaptable and resourceful under pressure #

PhaxisJulie Pay:

$75,000.00 - $90,000.00 per year

Education:

Bachelor's (Preferred)

Experience:

Executive Assistant:

5 years (Preferred)

Work Location:

In person